Patent Prosecution Legal Assistant: Docket & Filings Expert

Haynes and Boone, LLP; San Diego (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Haynes and Boone, LLP seeks a non-exempt legal administrative assistant to support Intellectual Property Attorneys and Patent Agents in patent prosecution and related administrative duties. The role requires independent judgment and familiarity with IP processes.

Responsibilities include preparing filings (IDS, terminalDISCLAIMERS, shell amendments), docketing, billing support, and coordinating communications with clients and agencies, while maintaining electronic and physical files.

Qualifications

• Experience in patent prosecution and strong U.S. patent knowledge.
• Familiarity with IP terminology and filing procedures.
• Ability to manage multiple tasks and deadlines with accuracy.

Responsibilities

• Prepare patent prosecution filings for review and approval (IDS, terminal DISCLAIMERS, shell amendments).
• Monitor docket deadlines for U.S. and foreign matters and assist with docket review.
• Review and route incoming correspondence, ensuring timely responses to clients.
• Transmit documents to clients, courts, and agencies using approved methods.
• Create and maintain electronic/physical files and client contact records.
• Assist with client billing and time entry, including audits and instructions.
• Coordinate file transfers and delegate tasks to clerks.
• Prepare and file assignment recordations with the USPTO.
• Maintain cost estimates and related documentation; manage communications.

Skills

IP terminology

Attention to detail

Communication

Time management

Team collaboration

Education

High school diploma

Some college experience

Tools

PCT Easy

EFS-Web

PAIR

Pattsy Wave

PatentHunter

CIP Patent Annuity Service

USPTO/ WIPO/ EspaceNet sites

DeskSite

Chrome River

Carpe Diem

Job description

Haynes and Boone, LLP seeks a non-exempt legal administrative assistant to support Intellectual Property Attorneys and Patent Agents in patent prosecution and related administrative duties. The role requires independent judgment and familiarity with IP processes.

Responsibilities include preparing filings (IDS, terminalDISCLAIMERS, shell amendments), docketing, billing support, and coordinating communications with clients and agencies, while maintaining electronic and physical files.