Patent Prosecution Administrative Specialist

Haynes and Boone; San Diego (CA); On-site; USD 85,000 - 120,000; Full time

Job summary

Haynes and Boone LLP seeks a skilled legal assistant to handle patent prosecution filings, IDS preparation, and electronic docketing for U.S. and foreign applications.

The role requires precision in budgeting filing costs, maintaining both electronic and physical client files, and coordinating with attorneys and the Docketing Department. The successful candidate will manage time entry and client billing, assist with client communications, and support multiple attorneys with detailed

Qualifications

• Advanced knowledge of U.S. Patent and Trademark rules, processes, and procedures.

Responsibilities

• Prepare patent prosecution filings for attorney review and approval.
• Manage electronic filing of U.S. and foreign applications.
• Monitor filing deadlines and assist with docket review.
• Review and route incoming correspondence and report to clients.
• Transmit documents to clients, courts, USPTO, and other agencies.
• Maintain electronic and physical files and client information.
• Assist with client billing and time entry, including auditing.
• Coordinate file transfers and delegate tasks to clerks.
• Prepare and file assignment recordations electronically with the USPTO.
• Calculate filing cost estimates and coordinate related docs.
• Maintain and distribute completed work products.
• Support firm operations including client onboarding and expense reports.
• Draft and edit client correspondence; edit for accuracy.
• Coordinate meetings and attorney calendars.

Skills

Advanced word processing

Attention to detail

Project coordination

Client service

Multitasking

Communication skills

Education

High school diploma

Two years college or equivalent

Tools

PCT Easy

EFS-Web

PAIR

Pattsy Wave

PatentHunter

CIP Patent Annuity Service

USPTO

WIPO

EspaceNet

DeskSite

Chrome River

Carpe Diem

Job description

Haynes and Boone LLP seeks a skilled legal assistant to handle patent prosecution filings, IDS preparation, and electronic docketing for U.S. and foreign applications.

The role requires precision in budgeting filing costs, maintaining both electronic and physical client files, and coordinating with attorneys and the Docketing Department. The successful candidate will manage time entry and client billing, assist with client communications, and support multiple attorneys with detailed