IP Docketing Specialist

Haynes and Boone, LLP; Dallas (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Haynes and Boone, LLP in Dallas seeks an IP Docketing Specialist to support our Intellectual Property group in a high-volume, team-oriented environment. You will manage U.S.

and foreign patent and trademark deadlines, ensuring timely docketing and accuracy. The role requires at least two years of IP deadline docketing experience, proficiency with PATTSY or similar software, and strong Microsoft Office skills.

Qualifications

• Minimum two years of IP deadline docketing experience.
• Experience with US and foreign patents; trademarks a plus.
• Proficient in Microsoft Office; strong attention to detail.

Responsibilities

• Review incoming correspondence to determine due/docket dates.
• Update docketing database and annotate entries for accuracy.
• Create new records and verify data prior to updates.
• Maintain deadlines per correspondence and country law requirements.
• Assist attorneys and paralegals with US/foreign deadline verifications.
• Prepare reports for attorneys and staff.
• Assist with special projects as needed.

Skills

IP docketing

Attention to detail

MS Office

Communication

Teamwork

Education

High School Diploma

Bachelor's degree preferred

Tools

PATTSY

Job description

This position will be working in a high-volume, team-oriented environment supporting our multi-office Intellectual Property group. We are seeking someone that is experienced with U.S. and Foreign patent and trademark prosecution docketing to ensure timely and accurate updates to our docketing database. Experience with Trademarks a plus.Essential DutiesReview all incoming correspondence for the IP group to determine due dates or reminder dates to be docketed or de-docketed in our docketing database;Process and forward information regarding each deadline docketed to the appropriate individuals;Create new records within the database, annotate all entries as appropriate, verify accuracy of data entered prior to considering record creation/update complete;Maintain current deadlines in accordance with correspondence received and prevailing country law requirements;Assist in verifying and updating the status of patent and trademark cases in accordance with review of record information displaying at the USPTO and various foreign PTO’s;Docketing of internal docket slips;Prepare reports for attorneys and staff;Assist with assigned special projects; andProvide assistance to attorneys and paralegals with U.S. and foreign prosecution deadline verifications as needed.Reporting RelationshipThe IP Docketing Specialist reports directly to the Intellectual Property Support Manager.Subordinate Staff: N/AQualificationsKnowledge/ExperienceThe IP Docketing Specialist position requires no less than two years of experience with Intellectual Property deadline docketing; experience with US and foreign patents, Trademark experience a plus.SkillsExperience with electronic docketing software application(s), knowledge of PATTSY a plus;Ability to work independently with minimal supervision and as part of a team;Requires strong attention to detail and accuracy review;Familiarity of docketing best practices, resourceful in obtaining data accuracy verification;Must possess excellent skills Microsoft Office applications (Outlook, Excel, Word), Adobe, and ability to adapt to new computer software required;Should display positive, can-do attitude with good verbal and written communication skills;Must be dependable, responsible.EducationHigh school diploma required; college degree preferred.Physical DemandsMust be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.Working ConditionsOffice EnvironmentAt Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.