IP Docketing Specialist

Haynes and Boone, LLP; Denver (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Haynes and Boone, LLP is seeking an IP Docketing Specialist to support our Intellectual Property group. The role focuses on U.S. and foreign patent and trademark docketing, ensuring timely updates and accuracy in the docketing database.

The ideal candidate has at least two years of IP docketing experience, proficiency with docketing software (PATTSY a plus), and strong data accuracy skills. Solid MS Office skills are required for daily tasks and reporting.

Qualifications

• Minimum two years of experience with Intellectual Property deadline docketing.
• Experience with US and foreign patents; trademark docketing a plus.
• Strong attention to detail and data accuracy.

Responsibilities

• Review incoming correspondence to determine deadlines for docketing or undocketing.
• Process and forward docket information to appropriate individuals.
• Create and annotate records in the docketing database, ensuring accuracy.
• Maintain current deadlines per correspondence and country requirements.
• Verify status of patent and trademark cases using USPTO and foreign PTOs.
• Docket internal docket slips and prepare reports for attorneys and staff.
• Assist attorneys and paralegals with US and foreign prosecution deadline verifications.

Skills

IP docketing

PATTSY

Microsoft Office

Attention to detail

Team player

Education

High school diploma

Tools

Docketing software

Job description

This position will be working in a high-volume, team-oriented environment supporting our multi-office Intellectual Property group. We are seeking someone that is experienced with U.S. and Foreign patent and trademark prosecution docketing to ensure timely and accurate updates to our docketing database. Experience with Trademarks a plus.

Essential Duties

• Review all incoming correspondence for the IP group to determine due dates or reminder dates to be docketed or de-docketed in our docketing database;

• Process and forward information regarding each deadline docketed to the appropriate individuals;

• Create new records within the database, annotate all entries as appropriate, verify accuracy of data entered prior to considering record creation/update complete;

• Maintain current deadlines in accordance with correspondence received and prevailing country law requirements;

• Assist in verifying and updating the status of patent and trademark cases in accordance with review of record information displaying at the USPTO and various foreign PTO’s;

• Docketing of internal docket slips;

• Prepare reports for attorneys and staff;

• Assist with assigned special projects; and

• Provide assistance to attorneys and paralegals with U.S. and foreign prosecution deadline verifications as needed.

Reporting Relationship

The IP Docketing Specialist reports directly to the Intellectual Property Support Manager.

Subordinate Staff: N/A

Qualifications

Knowledge/Experience

The IP Docketing Specialist position requires no less than two years of experience with Intellectual Property deadline docketing; experience with US and foreign patents, Trademark experience a plus.

Skills

• Experience with electronic docketing software application(s), knowledge of PATTSY a plus;

• Ability to work independently with minimal supervision and as part of a team;

• Requires strong attention to detail and accuracy review;

• Familiarity of docketing best practices, resourceful in obtaining data accuracy verification;

• Must possess excellent skills Microsoft Office applications (Outlook, Excel, Word), Adobe, and ability to adapt to new computer software required;

• Should display positive, can-do attitude with good verbal and written communication skills;

• Must be dependable, responsible.

Education

High school diploma required; college degree preferred.

Physical Demands

Must be able to move around the office up to 15% of the time to make copies, fax, file, etc. Remains stationary at least 85% of the time. This position operates computers and other office productivity machines (e.g., fax machine, copier, printer, etc.) on a regular basis. Occasionally required to move documents or files weighing up to 15 lbs. This position requires constant communication and exchange of information with the Firm attorneys, clients and staff. This position must be able to inspect and observe information on a computer screen at least 80% of the time.

Working Conditions

Office Environment

At Haynes and Boone, our people are the driving force behind our success. Because we value the role every individual plays in how we deliver exceptional legal services, we hire people who will contribute to our professional reputation, enhance client relationships and share in our success.

Haynes and Boone is one of the largest law firms in Dallas, and it continues to grow. In 2023, Haynes and Boone moved its headquarters to a new 27-story office tower in the Harwood District of uptown Dallas. Lawyers in our Dallas office serve all the firm’s practice and industry areas – including corporate, litigation, banking/finance, insurance law, healthcare law, labor and employment, estate planning, real estate, bankruptcy, intellectual property, white collar crime, and antitrust. Our Dallas lawyers are widely recognized in their practice areas in publications such as The Best Lawyers in America directory (Woodward/White, Inc.) and the Chambers USA legal directory (Chambers & Partners). This office attracts high-energy, technically proficient people who enjoy working in a collegial environment. We are committed to having an inclusive workforce that reflects our communities, and we seek highly motivated lawyers and staff who value our culture of respect and teamwork.