Patent Operations & Tech Transfer Coordinator

California Institute of Technology; Pasadena (CA); On-site; USD 40,000 - 50,000; Full time

Job summary

California Institute of Technology in Pasadena, CA is seeking an Administrative Support Specialist for the Office of Technology Transfer and Corporate Partnerships. You will manage docketing, review USPTO docs, and maintain patent databases to ensure timely actions and accurate decisions.

Ideal candidates have a Bachelor's degree with 3+ years in tech transfer or patent prosecution, strong communication, organizational skills, and proficiency with databases.

Qualifications

• Bachelor's degree or equivalent with 3+ years in tech transfer and/or patent prosecution.
• Administrative support experience.
• Excellent customer service with strong interpersonal, verbal and written communication and analytical skills.
• Excellent organizational skills and ability to multitask in a changing environment.
• Ability to work independently and as part of a team with initiative.
• Strong computer skills, including experience with databases.
• Attention to detail and workload prioritization.

Responsibilities

• Provide general administrative support to Directors for Operations and licensing professionals.
• Create and maintain records in Caltech's Patent Utilization Technology Transfer (PUTTS) database.
• Docket and monitor actionable items in technology transfer management and patent prosecution/maintenance.
• Coordinate with licensing staff, inventors, collaborators, joint owners, and law firms for data accuracy.
• File patent/license documents, create new files, and prepare correspondence to licensees, sponsors, and attorneys.
• Track and process Visiting Scientist Agreements.
• Ad hoc assignments and projects such as abandoning files and organizing invention disclosures and patents.
• Other general office tasks as assigned.

Skills

Customer service

Interpersonal skills

Verbal communication

Written communication

Analytical skills

Organizational skills

Multitasking

Database skills

Independent work

Education

Bachelor's degree or equivalent

Tools

Databases

Job description

California Institute of Technology in Pasadena, CA is seeking an Administrative Support Specialist for the Office of Technology Transfer and Corporate Partnerships. You will manage docketing, review USPTO docs, and maintain patent databases to ensure timely actions and accurate decisions.

Ideal candidates have a Bachelor's degree with 3+ years in tech transfer or patent prosecution, strong communication, organizational skills, and proficiency with databases.