Patent Admin Assistant

US Tech Solutions; South San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

A global staff augmentation firm is seeking an Administrative Associate for its legal patent department in South San Francisco. Candidates must have a minimum of 2 years' patent experience and be detail-oriented with effective communication skills. Responsibilities include managing deadlines, preparing agreements, handling catering, and answering phones. Strong skills in Microsoft Office and Google Suite are essential. The role requires a proactive, self-motivated individual who can work well in a collaborative environment.

Qualifications

• 2+ years of patent experience required.
• Experience in a large law firm or biotech/high-tech company preferred.
• High energy self-starter capable of thriving in fast-paced environments.

Responsibilities

• Provide a variety of general administrative support.
• Manage deadlines and assist in preparing corporate agreements.
• Answer phones, schedule meetings, and maintain calendars.

Skills

Detail oriented

Effective communication skills

Strong technology skills

Organizational skills

Team-oriented

Education

High School Diploma

Associates or Bachelor’s Degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Google Suite

Job description

US Tech Solutions is a global staff augmentation firm providing a wide-range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit our website www.ustechsolutions.com.

We are constantly on the lookout for professionals to fulfill the staffing needs of our clients, sets the correct expectation and thus becomes an accelerator in the mutual growth of the individual and the organization as well.

Keeping the same intent in mind, we would like you to consider the job opening with US Tech Solutions that fits your expertise and skillset.

Job Description

• This is an admin "floater" for the patent legal department. We are looking for someone with general admin requirements and a Minimum Of 2 Years' Patent Experience. The Administrative Associate will provide a variety of general administrative support throughout the legal patent department.
• Duties include saving emails to First to File, managing deadlines, typing, preparation, and proofing of general corporate agreements, general correspondence, and various forms and contracts.
• This position will also provide a high level of professional assistance in answering phones, preparing presentation materials, scheduling meetings, catering, maintaining calendars and making travel arrangements.

Duties include:

• First to File processing (saving emails and verifying deadlines in IP Manager)
• File room, DataSafe
• Expense Reports
• Attorney offsite planning
• Catering
• Making binders
• Scanning/printing/copying
• Ordering references
• Process assignments
• Planning Admin Meetings

Skills:

• Combination of large law firm experience and/or law firm and in-house experience at a biotech or high tech company strongly preferred. Substantial experience in patent and/or litigation filing is required.
• Must be detail oriented and possess effective communication skills. Strong technology skills and working knowledge of First-to-File, Thomson IP Manager, and FileTrail are preferred. Successful candidate should be a high-energy self-starter who will thrive in a fast-paced and team-oriented environment.
• The candidate must be: creative, proactive, self-motivated, flexible, team-oriented able to manage conflicting and changing priorities and perform in a collaborative team environment with minimal supervision. Strong organizational, communication and leadership skills are required as well as the ability to establish strong working relationships with other administrative assistants.
• Must be proficient with Microsoft Outlook, Word, Excel, PowerPoint.
• Experience and familiarity with Google Suite (gCal, Gmail, gDoc, etc.). 2+ years’ experience in a position requiring patent experience, superior interpersonal, verbal and written communication skills desired.

Qualifications

Education:

• High School Diploma mandatory, Associates or Bachelor’s Degree preferred.