Patent & Tech Transfer Operations Coordinator

Caltech; Pasadena (CA); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Health, dental, vision insurance

Retirement plans

Paid time off

Tuition reimbursement

Job summary

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do.

Join us and be a part of the diverse Caltech community. Caltech seeks a detail-oriented Docketing Specialist to perform complex docketing, administrative support, and clerical tasks for the Office of Technology Transfer and Corporate Partnerships,

Qualifications

• Bachelor’s degree or equivalent with at least 3 years of technology transfer and/or patent prosecution experience.
• Excellent customer service skills with strong interpersonal, verbal and written communication.
• Excellent organizational skills and ability to multitask in a changing environment.
• Ability to exercise good judgment, work independently and as part of a team.
• Excellent computer skills, including experience with databases.
• Attention to detail and ability to prioritize workload.

Responsibilities

• Docket and manage complex patent-related actions and deadlines.
• Review and understand USPTO documents and outside counsel communications.
• Maintain and update patent databases for timely tracking.
• Collaborate with licensing staff, inventors, and law firms to ensure data accuracy.
• Prepare correspondence to licensees, sponsors, and attorneys.
• Support Directors for Operations and licensing professionals.
• Other tasks as assigned in technology transfer management.

Skills

Docketing

Patent prosecution experience

Database management

Customer service

Communication skills

Organizational skills

Education

Bachelor’s degree or equivalent

3+ years of relevant experience

Tools

PUTTS database

MS Office

USPTO documents handling

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do.

Join us and be a part of the diverse Caltech community. Caltech seeks a detail-oriented Docketing Specialist to perform complex docketing, administrative support, and clerical tasks for the Office of Technology Transfer and Corporate Partnerships,