Pastoral Administrative Coordinator

Diocese of Beaumont; Beaumont (TX); On-site; USD 35,000 - 48,000; Full time

Job summary

The Diocese of Beaumont seeks an Administrative Assistant to provide centralized administrative, operational, and project support for the Pastoral Offices. This role serves as a shared resource supporting pastoral ministries, parish services, commissions, committees, and diocesan initiatives, with responsibilities in communications, scheduling, records management, event support, and financial processing.

Under the Chief Administrator-Pastoral Offices, you will coordinate priorities, deadlines,

Qualifications

• Associate degree or equivalent; two years of administrative or secretarial experience.
• Proficiency with Microsoft Office 365 apps including Word, Excel, Outlook, PowerPoint, Forms, Loop, Planner.
• Ability to manage confidential records and data with discretion.

Responsibilities

• Provide comprehensive administrative support to the Pastoral Offices under the direction of the Chief Administrator.
• Welcome visitors and provide professional hospitality and customer service.
• Answer, screen, and route telephone calls, emails, and correspondence.
• Schedule meetings, appointments, and conferences; manage calendars and spaces.
• Draft, edit, proofread, format, and distribute correspondence, reports, and minutes.
• Maintain filing systems and process mail; ensure confidentiality of records.

Skills

Administrative experience

Data entry

Spreadsheet maintenance

Professional communication

Education

Associate degree

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Forms

Loop

Planner

Canva

RegFox

Job description

The Diocese of Beaumont seeks an Administrative Assistant to provide centralized administrative, operational, and project support for the Pastoral Offices. This role serves as a shared resource supporting pastoral ministries, parish services, commissions, committees, and diocesan initiatives, with responsibilities in communications, scheduling, records management, event support, and financial processing.

Under the Chief Administrator-Pastoral Offices, you will coordinate priorities, deadlines,