Pastor's Executive Assistant - Part-Time, Discreet Support

Archspm; Saint Paul (MN); On-site; USD 34,000 - 48,000; Part time

Job summary

Saint Joseph Catholic Church in Saint Paul, MN seeks a part-time Executive Assistant to the Pastor to handle calendar, emails, calls, and confidential correspondence with tact and professionalism. The role supports the Pastor and, as time allows, may assist the Parish Administrator on confidential projects and general office duties.

Hours are approximately 15–20 per week, with potential for expanded responsibilities based on need and qualifications.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Professional communication and interpersonal skills.

Responsibilities

• Calendar and Scheduling Support: Coordinate and manage the Pastor’s calendar, including liturgical events, meetings, appointments, and pastoral visits.
• Communications Management: Monitor and manage the Pastor’s email and telephone communications, prioritizing messages and responding on the Pastor’s behalf when appropriate.
• Correspondence and Documentation: Draft, format, edit, and proofread emails, letters, announcements, and other communications; maintain confidentiality.
• Administrative and Clerical Support: Organize files, maintain records, coordinate materials for homilies and events, and assist with general office needs.
• Point of Contact: Serve as a liaison among the Pastor, parishioners, parish staff, diocesan offices, and community contacts with warmth and professionalism.
• Confidentiality and Discretion: Handle sensitive information with the highest level of confidentiality, discretion, and integrity.
• Support for the Parish Administrator: Assist with confidential personnel-related administrative tasks and other office support needs when time permits.

Skills

Organization

Discretion

Professional communication

Confidentiality

Job description

Saint Joseph Catholic Church in Saint Paul, MN seeks a part-time Executive Assistant to the Pastor to handle calendar, emails, calls, and confidential correspondence with tact and professionalism. The role supports the Pastor and, as time allows, may assist the Parish Administrator on confidential projects and general office duties.

Hours are approximately 15–20 per week, with potential for expanded responsibilities based on need and qualifications.