Parts Logistics Billing Manager

Glovis America, Inc.; Irvine (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with generous matching

Tuition Reimbursement

Paid vacation & holidays

Job summary

Glovis America, Inc. is seeking an Assistant Manager for Parts Logistics (Billing) in Irvine, CA. The role centers on timely invoicing for AP and AR, data analysis, KPI reporting, and support for carrier selection and network optimization.

You will prepare profitability reports, project status updates, and executive summaries, while collaborating with Operations and Finance to streamline processes and controls in a fast-paced logistics environment.

Qualifications

• Bachelor degree required.
• 6–9 years of billings (AR/AP), invoicing, logistics, transportation, business development, or SCM experience.
• Hazmat training CFR49 certification preferred.

Responsibilities

• Assist with departmental projects such as system development and project implementation and any other job assigned.
• Prepare project status reports, profitability reports, executive summaries and presentations as needed.
• Develop recommendations and prepare necessary approval documents for management in Operations and Finance.
• Provide customer with KPI reporting as requested.
• Prepare and distribute daily and weekly KPI reports; On-time, claims and exceptions.
• Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed.
• Participate in software development and/or system improvements as related to parts distribution.
• Maintain open dialogue with other departments to coordinate activities and improve performance and productivity.
• Support and review daily operations, performance reports, and take appropriate action to resolve, including root cause and minimizing risk.
• Manage financial and operational aspects of the business including AR / AP invoicing, aging, credit memos, etc.
• Prepare analysis, projections and forecasts as they relate to Parts Distribution.
• Collect historical data, and research/consider trends to develop a forecast.
• Monitor daily operations as related to Parts Distribution to verify and resolve issues.
• Monitor, report and resolve daily billing activities and prepare monthly forecast and accruals; monitor collections and payments (AR/AP).
• Formulate project reports as requested by Finance and/or Operations departments.
• Assist with all business activities with EDI and manual invoicing.
• Prepare month end updates, invoices, and monthly accruals.
• Develop recommendations and prepare necessary approval documents for management in Operations and Finance.
• Communicate with Management about business statuses, issues, and resolutions to improve customer service.

Skills

Communication skills

Problem solving

Excel/Office Suite

Interpersonal skills

Teamwork & time management

SAP experience

Education

Bachelor degree

Tools

SAP

Job description

Glovis America, Inc. is seeking an Assistant Manager for Parts Logistics (Billing) in Irvine, CA. The role centers on timely invoicing for AP and AR, data analysis, KPI reporting, and support for carrier selection and network optimization.

You will prepare profitability reports, project status updates, and executive summaries, while collaborating with Operations and Finance to streamline processes and controls in a fast-paced logistics environment.