Assistant Manager- Parts Logistics Billings AR/AP

Glovis America, Inc.; Irvine (CA); On-site; USD 85,000 - 100,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

Dental Insurance

401(k) with generous matching

Tuition Reimbursement

Paid vacation & holidays

Job summary

Glovis America, Inc. is seeking an Assistant Manager for Parts Logistics (Billing) in Irvine, CA. The role centers on timely invoicing for AP and AR, data analysis, KPI reporting, and support for carrier selection and network optimization.

You will prepare profitability reports, project status updates, and executive summaries, while collaborating with Operations and Finance to streamline processes and controls in a fast-paced logistics environment.

Qualifications

• Bachelor degree required.
• 6–9 years of billings (AR/AP), invoicing, logistics, transportation, business development, or SCM experience.
• Hazmat training CFR49 certification preferred.

Responsibilities

• Assist with departmental projects such as system development and project implementation and any other job assigned.
• Prepare project status reports, profitability reports, executive summaries and presentations as needed.
• Develop recommendations and prepare necessary approval documents for management in Operations and Finance.
• Provide customer with KPI reporting as requested.
• Prepare and distribute daily and weekly KPI reports; On-time, claims and exceptions.
• Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed.
• Participate in software development and/or system improvements as related to parts distribution.
• Maintain open dialogue with other departments to coordinate activities and improve performance and productivity.
• Support and review daily operations, performance reports, and take appropriate action to resolve, including root cause and minimizing risk.
• Manage financial and operational aspects of the business including AR / AP invoicing, aging, credit memos, etc.
• Prepare analysis, projections and forecasts as they relate to Parts Distribution.
• Collect historical data, and research/consider trends to develop a forecast.
• Monitor daily operations as related to Parts Distribution to verify and resolve issues.
• Monitor, report and resolve daily billing activities and prepare monthly forecast and accruals; monitor collections and payments (AR/AP).
• Formulate project reports as requested by Finance and/or Operations departments.
• Assist with all business activities with EDI and manual invoicing.
• Prepare month end updates, invoices, and monthly accruals.
• Develop recommendations and prepare necessary approval documents for management in Operations and Finance.
• Communicate with Management about business statuses, issues, and resolutions to improve customer service.

Skills

Communication skills

Problem solving

Excel/Office Suite

Interpersonal skills

Teamwork & time management

SAP experience

Education

Bachelor degree

Tools

SAP

Job description

About GLOVIS America Inc.

GLOVIS America, Inc. is a third-party logistics provider headquartered in Irvine, CA. Since our inception in 2002, we are committed to delivering our customer's products via truck, rail, or ocean vessel throughout the U.S., Canada, and Mexico. Glovis America makes every effort to exceed standards by providing quality service to our customers and vendors of the automotive, freight forwarding, parts distribution, used car, and fuel industries. We cater logistics strategies and processes to our customers' needs by utilizing the latest information systems and advanced technologies.

Summary

The Assistant Manager- Parts Logistics (Billings) position will be responsible for supporting, planning, organizing, evaluating, and reporting all activities associated to Parts Distribution billing matters. The main responsibility will be timely invoicing for both AP and AR along with other tasks including daily monitoring, analyzing relevant data, formulating reports, developing presentations, supporting with selecting and managing carrier, prepare network optimization studies, develop and monitor annual business plan and KPIs.

Compensation

$85,000- $100,000 yearly salary range. (Subject to Compensation Study Upon Candidate Selection)

Responsibilities

• Assist with departmental projects such as system development and project implementation and any other job assigned
• Prepare project status reports, profitability reports, executive summaries and presentations as needed
• Develop recommendations and prepare necessary approval documents for management in Operations and Finance
• Provide customer with KPI reporting as requested
• Prepare and distribute daily and weekly KPI reports; On-time, claims and exceptions
• Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed
• Participate software development and/or system improvements as related to parts distribution
• Maintain open dialogue with other department to coordinate activities and improve performance and productivity
• Support and review daily operations, performance reports, and take appropriate action to resolve, including root cause and minimizing risk
• Manage financial and operational aspects of the business including AR / AP invoicing, aging, credit memos, etc.
• Prepare analysis, projections and forecasts as they relate to Parts Distribution
• Collect historical data, and research/consider trends (from an internet source or target company’s internal systems) to develop a reasonable forecast
• Monitor daily operations as related to Parts Distribution (may require daily communication with carriers and customers, directly investigations to verify and resolve customer complaint)
• Monitor, report and resolve daily billing activities and prepare monthly forecast and accruals as needed, Monitor collections and payments (AR/AP)
• Formulate project reports as requested by Finance and/or Operations departments
• Prepare analysis, projections and forecasts as they relate to Parts Distribution
• Assist with all business activities with EDI and manual invoicing
• Prepare month end updates, invoices, and monthly accruals
• Develop recommendations and prepare necessary approval documents for management in Operations and Finance
• Effectively communicate with Management of on business, current statuses, and issues and resolutions to provide better customer service, and any other assignments related to department
• Assist develop KPI to measure the effectiveness of the carriers/service providers
• Assist develop, issue, maintain and analyze RFQ responses from carriers/service providers as needed
• Provide customer with KPI reporting as requested

Benefits of working at GLOVIS America Inc.

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Health Care & Dependent Care Flexible Spending Accounts (FSA)
• Basic Life and AD&D as well as Short-Term & Long-Term Disability
• Paid Vacation, 14 Holidays, and Sick leave
• Hospital and Critical Illness Insurance
• Wellness Program and Gym Reimbursement*
• 401(k) with Generous Matching
• Referral Bonuses*
• Auto Allowance*
• Quarterly Employee Lunches, Summer Refreshments, and Monthly Team Building Activities*
• Discretionary Bonuses*
• Tuition Reimbursement*

All benefits pursuant to Company policy

Skills

• Excellent written and verbal communication skills
• Problem solving and communication skills, critical thinker
• Advanced PC skills: Microsoft Excel, Word, PowerPoint and database management
• Must possess necessary interpersonal skills to effectively communicate with different departments along with current customers
• Strong teamwork, multitasking, and time management skills
• SAP Experience

Education & Experience

• Bachelor Degree Required
• 6-9 Years of Billings (AR/AP), Invoicing, Logistics, Transportation, Business Development, or SCM Experience Required
• Hazmat Training CFR49 Certification Preferred

GLOVIS America does not provide employment-based visa sponsorship or immigration support for this position, either now or in the future. Applicants must be legally authorized to work in the United States without requiring GLOVIS America to sponsor, support, or provide immigration-related assistance for employment now or in the future. This includes, but is not limited to, sponsorship or support related to H-1B, O-1, E-3, H-1B1, TN, F-1 OPT, F-1 STEM OPT, F-1 CPT, or other employment-based immigration processes. Candidates who require or anticipate requiring employment-based visa sponsorship or immigration support from GLOVIS America now or in the future should not apply for this position.

Glovis America, Inc. adheres to the equal employment opportunity guidelines set forth by federal, state, and local laws. The information requested on this form is sought in good faith and will not be used to discriminate against the applicant based on race, religion or creed, color, national origin, ancestry, physical disability, mental disability, medical condition, genetic characteristics, marital status, sex or gender (which includes pregnancy, childbirth, or related circumstances), gender identity, gender expression, age, citizenship, sexual orientation, family care or medical leave status, military and veteran status, political affiliation, or any other characteristic protected by federal, state and local laws.

Physical Requirements

• Ability to sit in front of a desk and/or in front of the computer for long periods
• Must operate desktop, computers, laptop, printer, scanners, shredders, etc.
• Constant use of hand/grasping product, writing, and typing
• Sit for 5+ hours per day
• Stand, walk, bend, stoop, reach over shoulder, kneel, push, pull 1-3 hours per day

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.

Working and Environmental Conditions

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

• Typical office environment with low-level noise exposure
• This position is located in the Irvine, CAoffice

The above statements are intended to describe the general nature of work performed by employees assigned to this position. They are not intended to be a complete list of all job duties performed by persons in the position. Glovis America reserves the right to revise or amend duties at any time as the needs of the company and requirements of the job change.