Parts & Inventory Coordinator for Maintenance

GFL Industries; Elmira Township (MI); On-site; USD 34,000 - 41,000; Full time

Job summary

GFL Industries in Michigan is seeking a Parts Administrator to manage parts requests, purchasing, and inventory for timely truck maintenance and repairs. You will own technician requests from submission through receipt and keep the Maintenance Manager informed of delays.

Responsibilities include monitoring requests, obtaining missing information, tracking orders, quotes, vendor evaluations, and maintaining accurate records in M5.

Qualifications

• High school diploma or GED.
• Valid driver's license.
• At least two years of inventory control or parts management experience.
• Experience using Microsoft Office.
• Strong attention to detail, problem-solving, and decision-making skills.

Responsibilities

• Monitor technician parts requests daily and manage each request through receipt.
• Obtain missing information directly from technicians to keep requests moving.
• Track orders, delivery dates, and backorders.
• Notify the Maintenance Manager of issues that could delay repairs.
• Order parts and materials through the company's internal system and expedite parts and services as needed.
• Obtain quotes and evaluate vendors based on pricing, availability, and service.
• Recommend cost-saving opportunities to the Maintenance Manager.
• Verify received parts against purchase order specifications, then receive, label, and assign them to the correct truck or inventory location.
• Maintain appropriate inventory levels within budget and keep storage areas clean, organized, and clearly labeled.
• Perform physical inventory and cycle counts, reconcile discrepancies, and complete monthly, quarterly, and annual audits.
• Track reserved parts, aged inventory, returns, cores, and warranty credits. Maintain required warranty documentation.
• Maintain accurate parts transactions in M5 and reconcile purchase orders, receipts, and invoices.
• Process vendor repair orders, investigate billing discrepancies and disputes, and coordinate corrections.
• Support maintenance records and work-order administration.
• Follow company policies, safety procedures, and applicable environmental requirements, including recycling and energy conservation practices.
• Perform other duties as assigned.

Job description

GFL Industries in Michigan is seeking a Parts Administrator to manage parts requests, purchasing, and inventory for timely truck maintenance and repairs. You will own technician requests from submission through receipt and keep the Maintenance Manager informed of delays.

Responsibilities include monitoring requests, obtaining missing information, tracking orders, quotes, vendor evaluations, and maintaining accurate records in M5.