Partnerships & Events Coordinator - Onsite

ROCS Grad Staffing; Reston (VA); On-site; USD 30,000 - 34,000; Full time

Job summary

ROCS Grad Staffing is helping a mission-driven nonprofit in Reston, VA hire a dedicated Partnership Coordinator. You will support a collaborative partnerships team, handle sponsor/exhibitor inquiries, coordinate conference exhibits, and manage vendor relationships while delivering outstanding customer service.

This role is ideal for a recent graduate or early-career professional with strong organizational skills, attention to detail, and the ability to manage multiple deadlines.

Qualifications

• Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field required.
• Recent graduates and early-career professionals are encouraged to apply.
• Experience in customer service, event coordination, administrative support, sales, partnerships, sponsorships, nonprofit/association work, or related fields preferred.
• Strong verbal and written communication skills for interacting with external partners.

Responsibilities

• Serve as a primary point of contact for sponsors, exhibitors, partners, volunteers, members, and other stakeholders, providing responsive and professional customer service.
• Respond to inquiries from current and prospective partners, sponsors, exhibitors, and volunteers.
• Coordinate sponsor advertisements and assist with partnership-related initiatives and deliverables.
• Manage the exhibitor cycle for conferences, including booth space coordination, invoice collection, floor plan management, and exhibitor communications.
• Coordinate with decorators, general service contractors, and other event vendors to support successful conference and exhibit operations.
• Provide on-site support during conferences, including floor management and responding to exhibitor questions and needs.
• Process partner invoices, assist with accounts receivable reconciliation, and maintain accurate financial records.
• Maintain accurate partnership records, documentation, databases, and other department information.
• Assist with data entry, reporting, presentations, document management, copying, sorting, and packing materials.
• Help prepare reports and other materials for internal teams, partners, and stakeholders.

Skills

Customer service

Event coordination

Administrative support

Sales

Partnerships

Sponsorships

Nonprofit/association work

Microsoft Office

Education

Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field

Tools

Microsoft Office

Job description

ROCS Grad Staffing is helping a mission-driven nonprofit in Reston, VA hire a dedicated Partnership Coordinator. You will support a collaborative partnerships team, handle sponsor/exhibitor inquiries, coordinate conference exhibits, and manage vendor relationships while delivering outstanding customer service.

This role is ideal for a recent graduate or early-career professional with strong organizational skills, attention to detail, and the ability to manage multiple deadlines.