Industry Relations Project Coordinator — Hybrid, Full-Time

Rocs, Inc.; Arlington (VA); Hybrid; USD 33,000 - 34,000; Full time

Job summary

Rocs, Inc. seeks a detail-oriented Industry Relations Project Coordinator to support administration, project coordination, databases, and sponsorship activities across Industry Relations and Marketing & Communications.

You will manage timelines, keep information accurate, and collaborate with internal and external stakeholders in a nonprofit setting. The role involves maintaining sponsor and partner records, coordinating meetings, and producing routine reports and communications.

Qualifications

• Bachelor's degree preferred; equivalent education, training, and professional experience may be considered.
• 2+ years of administrative support, project coordination, or related experience.
• Nonprofit or association environment experience is a plus.
• Experience with databases, spreadsheets, and project management tools.

Responsibilities

• Coordinate and monitor marketing, communications, and industry relations projects with workplans and timelines.
• Track progress, follow up on tasks, and escalate overdue items.
• Maintain sponsor, partner, exhibitor, vendor, and project information in databases and systems.
• Track deliverables, contracts, deadlines, and approvals; coordinate follow-up activities.
• Provide administrative support for meetings and industry engagement initiatives.
• Schedule meetings, prepare agendas, and maintain documentation.
• Provide timely customer service to members, sponsors, exhibitors, and staff.
• Prepare reports, status updates, and presentations by organizing information.
• Draft and distribute routine communications, proofreading with accuracy.
• Assist in maintaining SOPs, templates, and workflows to improve efficiency.
• Conduct online research and assist with additional initiatives.

Skills

Organizational skills

Attention to detail

Communication

Problem solving

Customer service mindset

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

CRM/AMS systems

Project management tools

Job description

Rocs, Inc. seeks a detail-oriented Industry Relations Project Coordinator to support administration, project coordination, databases, and sponsorship activities across Industry Relations and Marketing & Communications.

You will manage timelines, keep information accurate, and collaborate with internal and external stakeholders in a nonprofit setting. The role involves maintaining sponsor and partner records, coordinating meetings, and producing routine reports and communications.