Partnership Coordinator

ROCS Grad Staffing; Reston (VA); On-site; USD 30,000 - 34,000; Full time

Job summary

ROCS Grad Staffing is helping a mission-driven nonprofit in Reston, VA hire a dedicated Partnership Coordinator. You will support a collaborative partnerships team, handle sponsor/exhibitor inquiries, coordinate conference exhibits, and manage vendor relationships while delivering outstanding customer service.

This role is ideal for a recent graduate or early-career professional with strong organizational skills, attention to detail, and the ability to manage multiple deadlines.

Qualifications

• Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field required.
• Recent graduates and early-career professionals are encouraged to apply.
• Experience in customer service, event coordination, administrative support, sales, partnerships, sponsorships, nonprofit/association work, or related fields preferred.
• Strong verbal and written communication skills for interacting with external partners.

Responsibilities

• Serve as a primary point of contact for sponsors, exhibitors, partners, volunteers, members, and other stakeholders, providing responsive and professional customer service.
• Respond to inquiries from current and prospective partners, sponsors, exhibitors, and volunteers.
• Coordinate sponsor advertisements and assist with partnership-related initiatives and deliverables.
• Manage the exhibitor cycle for conferences, including booth space coordination, invoice collection, floor plan management, and exhibitor communications.
• Coordinate with decorators, general service contractors, and other event vendors to support successful conference and exhibit operations.
• Provide on-site support during conferences, including floor management and responding to exhibitor questions and needs.
• Process partner invoices, assist with accounts receivable reconciliation, and maintain accurate financial records.
• Maintain accurate partnership records, documentation, databases, and other department information.
• Assist with data entry, reporting, presentations, document management, copying, sorting, and packing materials.
• Help prepare reports and other materials for internal teams, partners, and stakeholders.

Skills

Customer service

Event coordination

Administrative support

Sales

Partnerships

Sponsorships

Nonprofit/association work

Microsoft Office

Education

Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field

Tools

Microsoft Office

Job description

Why You Want To Work Here

We are seeking an energetic, organized, and customer-focusedPartnership Coordinator to support a collaborative partnerships team at a mission-driven nonprofit organization. This is an excellent opportunity for a recent graduate or early-career professional who wants to gain hands-on experience inpartnerships, event coordination, customer service, and business development.

Responsibilities

• Serve as a primary point of contact for sponsors, exhibitors, partners, volunteers, members, and other stakeholders, providing responsive and professional customer service.


• Respond to inquiries from current and prospective partners, sponsors, exhibitors, and volunteers.


• Coordinate sponsor advertisements and assist with partnership-related initiatives and deliverables.


• Manage the exhibitor cycle for conferences, including booth space coordination, invoice collection, floor plan management, and exhibitor communications.


• Coordinate with decorators, general service contractors, and other event vendors to support successful conference and exhibit operations.


• Provide on-site support during conferences, including floor management and responding to exhibitor questions and needs.


• Process partner invoices, assist with accounts receivable reconciliation, and maintain accurate financial records.


• Maintain accurate partnership records, documentation, databases, and other department information.


• Assist with data entry, reporting, presentations, document management, copying, sorting, and packing materials.


• Help prepare reports and other materials for internal teams, partners, and stakeholders.


• Maintain confidentiality of sponsor, partner, prospect, and other sensitive information.


• Support volunteer recruitment efforts through outreach to professional networks and collaboration with partnership and program teams.


• Collaborate with colleagues across the organization to support partnership initiatives and ensure a positive stakeholder experience.


• Identify and help resolve issues that arise during day-to-day operations and events.


• Perform other administrative and partnership-related duties and projects as assigned.

Qualifications

• Bachelor’s degree in business, marketing, education, nonprofit management, communications, or a related field required.


• Recent graduates and early-career professionals are encouraged to apply.


• Previous experience incustomer service, event coordination, administrative support, sales, partnerships, sponsorships, nonprofit/association work, or a related field preferred.


• Strong verbal and written communication skills with the ability to interact professionally with external partners and stakeholders.


• Excellent organizational and time-management skills with the ability to manage multiple deadlines and priorities simultaneously.


• Strong attention to detail and commitment to maintaining accurate records and documentation.


• Self‑motivated and proactive, with the ability to work independently and take initiative with minimal oversight.


• Collaborative and team‑oriented with the ability to work effectively with individuals at all levels of an organization.


• Strong customer service skills and a polished, professional approach when working with external stakeholders.


• Comfortable identifying problems, finding solutions, and following through on outstanding items.


• Proficiency in Microsoft Office, includingWord, Excel, Outlook, and PowerPoint.


• Comfortable working in a professional office environment and handling occasional physical tasks, including lifting, pushing, or pulling boxes and merchandise up to 50 lbs.

Full-time, onsite

$22-25hr