Partner Recruiting Coordinator for Scheduling & Onboarding

Jobtailor; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

Jobtailor is seeking an organized Recruiting/Administrative Assistant to coordinate interviews, maintain calendars, book conference rooms, and prepare meeting materials across offices in New York.

You will assist with travel arrangements, enter detailed interview data into the applicant tracking system (VI/WAVE), and support general administrative duties while maintaining confidentiality and a professional demeanor in a fast-paced environment.

Qualifications

• Bachelor’s degree required.
• Minimum of two (2) years of recruiting or administrative experience.

Responsibilities

• Arrange and schedule lateral partner candidate interviews and meetings across offices.
• Maintain calendars and appointment schedules.
• Book conference rooms and prepare meeting materials.
• Assist with travel arrangements and related expense invoices for candidates and team members.
• Arrange and schedule lateral partner onboarding and orientation.
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/WAVE).
• Assist with general administrative duties.

Skills

Communication skills

Confidentiality

Client interaction

Organizational skills

Attention to detail

Professional demeanor

Interpersonal skills

Problem solving

Education

Bachelor's degree

Tools

Microsoft 365 Office

Job description

Jobtailor is seeking an organized Recruiting/Administrative Assistant to coordinate interviews, maintain calendars, book conference rooms, and prepare meeting materials across offices in New York.

You will assist with travel arrangements, enter detailed interview data into the applicant tracking system (VI/WAVE), and support general administrative duties while maintaining confidentiality and a professional demeanor in a fast-paced environment.