Partner Recruiting Assistant

Jobtailor; New York (NY); On-site; USD 45,000 - 70,000; Full time

Job summary

Jobtailor is seeking an organized Recruiting/Administrative Assistant to coordinate interviews, maintain calendars, book conference rooms, and prepare meeting materials across offices in New York.

You will assist with travel arrangements, enter detailed interview data into the applicant tracking system (VI/WAVE), and support general administrative duties while maintaining confidentiality and a professional demeanor in a fast-paced environment.

Qualifications

• Bachelor’s degree required.
• Minimum of two (2) years of recruiting or administrative experience.

Responsibilities

• Arrange and schedule lateral partner candidate interviews and meetings across offices.
• Maintain calendars and appointment schedules.
• Book conference rooms and prepare meeting materials.
• Assist with travel arrangements and related expense invoices for candidates and team members.
• Arrange and schedule lateral partner onboarding and orientation.
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/WAVE).
• Assist with general administrative duties.

Skills

Communication skills

Confidentiality

Client interaction

Organizational skills

Attention to detail

Professional demeanor

Interpersonal skills

Problem solving

Education

Bachelor's degree

Tools

Microsoft 365 Office

Job description

• Arrange and schedule lateral partner candidate interviews and meetings across offices
• Maintain calendars and appointment schedules
• Book conference rooms and prepare meeting materials
• Assist with travel arrangements and related expense invoices for candidates and team members
• Arrange and schedule lateral partner onboarding and orientation
• Enter detailed applicant interview data into the firm’s applicant tracking system (VI/WAVE)
• Assist with general administrative duties

Requirements

• Strong communication skills, both oral and written
• Strong work ethic and ability to maintain strict confidentiality
• Ability to work well with internal and external clients
• Strong organizational skills, problem solving skills, and attention to detail
• Proficiency with Microsoft 365 Office (e.g. Outlook, Word, Excel, Power Point)
• Sound judgment and ability to maintain a professional demeanor in all interactions
• Highly organized with meticulous attention to detail
• Ability to maintain a high level of quality and accuracy, especially on tight deadlines
• Bachelor’s degree required
• Minimum of two (2) years of recruiting or administrative experience

Core Competencies

Demonstrates strong organizational and communication skills while managing candidate interviews, onboarding, and administrative tasks. Proficient in Microsoft 365 Office and experienced in maintaining confidentiality and professionalism in a fast-paced environment.

Highest-signal resume keywords

• Strong Communication Skills
• Organizational Skills
• Microsoft 365 Office Proficiency
• Recruiting Experience
• Attention to Detail

ATS Optimization Keywords

Hard Skills

• Applicant Tracking System
• Interview Scheduling
• Travel Arrangements
• Expense Invoicing
• Administrative Duties

Soft Skills

• Problem Solving
• Work Ethic
• Confidentiality
• Sound Judgment
• Professional Demeanor

Certifications & Qualifications

• Bachelor's Degree

Industry Keywords

• Candidate Interviews
• Onboarding
• Meeting Materials
• Calendar Management
• Client Interaction