Part-Time Virtual Personal Assistant (Remote)

Jobsultant Solutions; Elgin (IL); Remote; USD 27,552 - 41,328; Part time

Job summary

A client company is seeking a Part-Time Virtual Personal Assistant to manage administrative tasks for senior management. Responsibilities include scheduling meetings, managing travel arrangements, and preparing communications. The ideal candidate will have at least 3 years of administrative support experience, exceptional communication and organizational skills, and proficiency in office software. This remote position will involve handling confidential information and supporting various administrative needs.

Qualifications

• 3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus.
• Experience in creating documents and spreadsheets.
• Ability to handle high priority and confidential information.

Responsibilities

• Perform administrative duties for senior management.
• Schedule appointments and maintain calendar.
• Book and manage travel arrangements.

Skills

Excellent communication skills

Organizational skills

Advanced typing skills

Interpersonal skills

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Part‑Time Virtual Personal Assistant (Remote)

Position Summary

Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, making travel arrangements (domestic and international) and assisting with other duties when required. To ensure success as a Virtual Personal Assistant, you should exhibit excellent communication and organizational skills, and demonstrable experience in a secretarial role.

Responsibilities

• Reporting to senior management and performing administrative duties
• Scheduling appointments, maintaining calendar, and sending reminders
• Book and manage travel arrangements
• Attend meetings as needed, taking notes, and tracking action items
• Prepare communications such as memos, emails, reports, and other correspondence
• Ordering supplies as needed
• Manage high priority and confidential information.
• Ability to make independent decisions, addressing the best way to handle specific tasks

Experience

• 3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus
• Experience in creating documents and spreadsheets, using office software such as MS Word, Excel and PowerPoint
• Advanced typing and organizational skills
• Extensive experience in appointment scheduling software such as MS Outlook
• Excellent written and verbal communication skills
• Exceptional communication and interpersonal skills