Part-Time Virtual Personal Assistant (Remote)

Jobsultant Solutions; Houston (TX); Remote; USD 27,552 - 41,328; Part time

Job summary

A leading administrative support firm is seeking a Part-Time Virtual Personal Assistant. This role involves providing administrative support to senior management, including scheduling meetings, making travel arrangements, and preparing communications. Ideal candidates should have at least 3 years of administrative support experience, with a strong proficiency in office software like MS Word and Excel. Excellent communication skills are essential, and the position offers remote flexibility.

Qualifications

• 3 years of administrative support experience required.
• Experience as a Virtual Personal Assistant is a plus.
• Extensive experience with appointment scheduling software.

Responsibilities

• Assist senior management with scheduling and administrative tasks.
• Manage travel arrangements and appointments.
• Prepare communications like memos and emails.

Skills

Communication skills

Organizational skills

Advanced typing

Interpersonal skills

Tools

MS Word

Excel

PowerPoint

MS Outlook

Job description

Part‑Time Virtual Personal Assistant (Remote)

Position Summary

Our client is looking for a Virtual Personal Assistant to perform administrative duties for senior management. In this role, you will be responsible for scheduling meetings, taking notes, making travel arrangements (domestic and international) and assisting with other duties when required. To ensure success as a Virtual Personal Assistant, you should exhibit excellent communication and organizational skills, and demonstrable experience in a secretarial role.

Responsibilities

• Reporting to senior management and performing administrative duties
• Scheduling appointments, maintaining calendar, and sending reminders
• Book and manage travel arrangements
• Attend meetings as needed, taking notes, and tracking action items
• Prepare communications such as memos, emails, reports, and other correspondence
• Ordering supplies as needed
• Manage high priority and confidential information.
• Ability to make independent decisions, addressing the best way to handle specific tasks

Experience

• 3 years of administrative support experience required; experience as a Virtual Personal Assistant a plus
• Experience in creating documents and spreadsheets, using office software such as MS Word, Excel and PowerPoint
• Advanced typing and organizational skills
• Extensive experience in appointment scheduling software such as MS Outlook
• Excellent written and verbal communication skills
• Exceptional communication and interpersonal skills