Part-Time Title Operations Specialist | Admin & Records

Purple Wave Auction; Manhattan (KS); On-site; USD 15,000 - 20,000; Part time

Benefits offered by this job

Monthly bonus program

401(k) with employer match

PTO

Employee stock purchase program

Tuition reimbursement

Job summary

Purple Wave Auction seeks an Administrative Assistant – Title Operations (Part-Time) to maintain precise listings, process mail, and manage documents. You will support the Title Operations team and ensure records are accurate and accessible.

Based at the Manhattan, KS headquarters, this role offers part-time hours (minimum 20/week), a competitive hourly rate, a monthly bonus program, and a path toward growth within a family-run, data-driven environment.

Qualifications

• High school diploma is required.
• Efficient time management to meet deadlines.
• Detail-oriented to ensure listing accuracy.
• Strong communication skills with team and departments.
• Quick learner with ability to adapt to new tasks.
• Team player with collaborative mindset.
• Applicants must be U.S. citizen or eligible to work in the U.S.

Responsibilities

• Record Management: Organize and maintain scanned records, ensuring easy access and retrieval when needed.
• Document Management: Maintain documents using appropriate filing systems to facilitate the smooth transfer of title documents pre and post-auction stages.
• Mail Processing: Handle incoming and outgoing mail efficiently, distributing it to the appropriate recipients or departments.
• Listing Maintenance: Update and maintain listing accuracy according to Purple Wave's standards, ensuring all information is current and correct.
• Document Organization: Maintain and organize document files and folders, ensuring they are easily accessible and well-organized.
• Quality Control: Review listings for accuracy and consistency, making necessary corrections or updates as needed.
• Title Processing: Process incoming and outgoing title documents, updating internal systems accordingly with high accuracy.
• Interdepartmental Communication: Collaborate effectively with various departments, fostering open communication and ensuring smooth operations.
• Adaptability: Demonstrate the ability and willingness to learn new tasks and take on additional responsibilities as assigned by the Listing Operations team.
• Undertake additional assigned duties as requested.

Skills

High School Diploma

Time management

Detail-oriented

Communication skills

Quick learner

Team player

US work eligibility

Job description

Purple Wave Auction seeks an Administrative Assistant – Title Operations (Part-Time) to maintain precise listings, process mail, and manage documents. You will support the Title Operations team and ensure records are accurate and accessible.

Based at the Manhattan, KS headquarters, this role offers part-time hours (minimum 20/week), a competitive hourly rate, a monthly bonus program, and a path toward growth within a family-run, data-driven environment.