Part-Time Timekeeping & Operations Admin

Holding Hands OpCo LLC; Burbank (CA); On-site; USD 28,000 - 34,000; Part time

Job summary

Holding Hands, Inc. is seeking an Operations Support Administrator in Burbank, CA for part-time work. The role focuses on timekeeping audits, payroll support, HR admin, and front-office tasks to ensure accurate records and compliant processes.

The position requires attention to detail, effective communication, and the ability to manage multiple tasks in a healthcare-friendly environment. Open, welcoming front-office support and coordination with HR are key components of the job.

Qualifications

• > High school diploma or equivalent required; associate's degree preferred.
• > 1–3 years of experience in operations administration, timekeeping, office support, or HR administrative support.
• > Experience interacting with employees, clients, or the public in a professional setting.
• > Strong working knowledge of electronic timekeeping systems (e.g., ADP or similar).
• > High level of attention to detail and organizational accuracy.

Responsibilities

• > Timekeeping & Session Audit (Primary Focus): Perform daily, weekly, and bi-weekly audits of timecards and session systems to ensure accurate, compliant recording of clock-in/clock-out punches, meal/rest periods, overtime, session times, and proper coding.
• > Identify, correct, and document missing/overlapping/duplicate punches, unapproved time, inaccurate mileage or session entries, and improper edits.
• > Ensure corrections include explanations and supporting documentation; monitor off-the-clock work and policy concerns and escalate as appropriate.
• > Verify time-off entries align with approved requests and policy.
• > Payroll & Compliance Support: Support payroll by ensuring timecards are complete, accurate, and approved by deadlines; coordinate with employees to complete timekeeping and sessions timely and accurately; verify overtime and schedule changes are pre-approved and compliant; maintain audit trails for reviews.
• > Entry-Level HR Administrative Support: Provide first-line admin support for questions related to timekeeping and basic HR processes; route requests to the HR Coordinator; assist with onboarding, offboarding, and related paperwork; manage timekeeping system access and badge creation.
• > Office Administration & Facilities Support: Open/close the office; greet clients and visitors; answer and route calls; assist with check-in and basic administrative needs; maintain a professional front-office; route scheduling inquiries; order/restock supplies; coordinate general maintenance; monitor office spaces for safety and cleanliness.

Skills

Attention to detail

Customer service

Communication skills

Professional discretion

Documentation skills

Time management

Education

High school diploma or equivalent

Associate's degree

Tools

ADP timekeeping

Job description

Holding Hands, Inc. is seeking an Operations Support Administrator in Burbank, CA for part-time work. The role focuses on timekeeping audits, payroll support, HR admin, and front-office tasks to ensure accurate records and compliant processes.

The position requires attention to detail, effective communication, and the ability to manage multiple tasks in a healthcare-friendly environment. Open, welcoming front-office support and coordination with HR are key components of the job.