Administrative Assistant

RTR HR and Staffing Services, LLC; Chicago (IL); On-site; USD 20,664 - 27,552; Part time

Job summary

A church organization in Chicago is seeking a Church Receptionist / Administrative Assistant to serve as the first point of contact for members and visitors. The role requires strong organizational skills and the ability to multitask, providing support to church leadership and maintaining an orderly reception area. Candidates should have prior experience in administrative roles and excellent communication skills. This part-time position involves working 3 days a week, along with occasional support for events.

Qualifications

• Previous receptionist, administrative, or office support experience A MUST.
• Proficiency in basic office technology (email, phone systems).
• Working knowledge of filing, documentation, and record management systems.

Responsibilities

• Greet visitors, members, and staff with professionalism.
• Provide general information regarding church services and events.
• Schedule appointments and manage calendars for church leadership.

Skills

Strong verbal and written communication skills

Excellent organizational and time-management skills

Professional appearance and demeanor

Ability to multitask and prioritize

Education

High school diploma or College Graduate

Tools

Google Suites

MS Office Applications

Job description

The Church Receptionist / Administrative Assistant serves as the first point of contact for members, guests, clergy, and visitors. This role provides front-office support, administrative coordination, and operational assistance to ensure the church office functions efficiently and professionally. The position requires a warm, welcoming demeanor, strong organizational skills, discretion, and the ability to manage multiple priorities in a faith-based environment.

Schedule

• Part-time 9am-3pm (typically 3 days per week)
• Occasional volunteer support on Sundays or special events, as needed

Location

• 103rd/Halsted, Chicago, IL 60643

Reception & Member Engagement

• Greet all visitors, members, and staff with professionalism.
• Answer and direct incoming phone calls, emails, and inquiries appropriately.
• Provide general information regarding church services, ministries, events, and office hours.
• Maintain a welcoming and orderly reception area.

Administrative Support

• Provide direct administrative support to church leadership and office staff.
• Schedule appointments and manage calendars as assigned.
• Assist with document preparation, copying, filing, and data entry.
• Maintain accurate records and assist with updating member information.

Office Operations

• Assist with day-to-day office operations to ensure continuity during staff absences.
• Receive, sort, and distribute mail and deliveries.
• Monitor office supplies and communicate needs through established ordering procedures.
• Assist with inventory tracking when requested.
• Support internal communication by relaying messages accurately and promptly.

Confidentiality & Professional Conduct

• Handle sensitive member, pastoral, and administrative information with strict confidentiality.
• Exercise sound judgment and discretion in all interactions.
• Adhere to church policies, procedures, and values always.

Event & Ministry Support

• Provide administrative assistance for church events and ministry activities as assigned.
• Coordinate with ministry leaders and departments to ensure smooth communication.
• Assist with the preparation of materials for special services, programs, and meetings.

Required Qualifications

• High school diploma or College Graduate.
• Previous receptionist, administrative, or office support experience A MUST.
• Strong verbal and written communication skills.
• Proficiency in basic office technology (email (Google Suites), MS Office Applications, phone systems).
• Excellent organizational and time-management skills.
• Ability to multitask and prioritize.
• Professional appearance and demeanor.
• Working knowledge of filing, documentation, and record management systems.

Preferred Qualifications

• Experience working in a church or faith-based organization.
• Familiarity with church management software or databases.
• Ability to work independently with minimal supervision.
• Strong commitment to teamwork.

Physical & Work Environment

• Occasional lifting of office supplies or materials (up to 20 lbs.).
• Office-based work environment with frequent interaction with the public.