Part-time Receptionist - Chicago, IL

Transportation Insight, LLC; Charlotte, Northern (NC, KY); Hybrid; USD 19,000 - 28,000; Part time

Job summary

Transportation Insight Holding Company is seeking a part-time Receptionist to greet visitors, manage mail and deliveries, and support daily office operations. The role requires a professional demeanor, strong MS Office skills, and prior office experience.

The ideal candidate will maintain a welcoming reception area, coordinate with management and sales staff, and assist with office tasks as needed. This is an in-office, part-time position with standard business hours.

Qualifications

• High school diploma or equivalent required.
• 2+ years of office/administrative support experience.
• Proficient in Microsoft Office Suite.
• Experience as receptionist/front desk representative or similar role.
• Hands-on experience with office equipment (fax machines, printers).
• Professional appearance and proactive problem solving.
• Excellent organizational and multitasking skills.
• Customer service mindset and willingness to perform other duties as assigned.

Responsibilities

• Greet and direct all guests to the appropriate person.
• Serve as the point of contact for office needs (maintenance, mailing, shipping, errands).
• Receive, sort, and distribute mail and deliveries.
• Provide general support to guests, employees, and leadership.
• Purchase office supplies and maintain stock.
• Keep reception area tidy with necessary stationery and materials.
• Perform other clerical receptionist duties as needed.

Skills

Customer service

MS Office proficiency

Organizational skills

Multitasking

Professional appearance

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Fax machines

Printers

Job description

JOB PURPOSE

The Receptionist is responsible for performing clerical tasks within an office setting to support daily operations. Their duties include being the point of contact for office needs, sorting and delivering mail to employees, and greeting visitors when they arrive for meetings with management or sales staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet and direct all guests to appropriate person
• Point of contact for office needs including, but not limited to, maintenance, mailing, shipping, and errands
• Receive, sort, and distribute mail/deliveries
• Provide general support to all guests, employees, and leadership
• Purchase office supplies and equipment and maintaining proper stock
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures)
• Perform other clerical receptionist duties such as filing, photocopying, transcribing and faxing

JOB REQUIREMENTS

• High school degree and/or equivalent work experience
• 2+ years office or administrative support experience
• Proficient using Microsoft Office Suite
• Knowledge, Skills, and Abilities proven work experience as a Receptionist, Front Office Representative or similar role
• Proficiency in Microsoft Office Suite
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• High school degree; additional certification in Office Management is a plus
• MAY PERFORM OTHER DUTIES AS ASSIGNED

WORK ENVIRONMENT

Standard office environment, usually indoors away from the elements with moderate noise. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL EFFORT

Maintain a stationary position for extended periods; move about the office, operate computers and files, as needed; and frequently communicate with others. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee is required to stand, walk, and reach with hands and arms. Occasionally, the employee is required to lift boxes up to 20 pounds.

SCHEDULING

This is a part-time position; hours will fall within Monday through Friday; 7:00 a.m. – 4:00 p.m. If full time, it is a benefits-eligible position, working Monday through Friday; 7:00 a.m. – 4:00 p.m. This is an in-office role.

TRAVEL

Local travel is required. Out of state travel is limited but may be required for special training, conferences, or company events.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required.

EEOC/ADA STATEMENT

We are an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, gender, sexual orientation, age, religion, disability, veteran, or any other status prohibited by applicable national, federal, state or local law. In an effort to recruit, develop and retain top talent, we are committed to a policy of nondiscrimination in all personnel practices to ensure equal opportunity for employment, promotion, and training for a more inclusive workforce.

As a Top 10 U.S. Third-Party Logistics Company, Transportation Insight Holding Company is dedicated to empowering shippers and carriers through simple, insightful, reliable solutions powered by our people and technology. We serve over 10,000 customers from Fortune 100 companies to small to medium-sized brands. With over 1,800 employees across 22 locations, we keep the economy moving.

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