Part-Time Reception & Administrative Assistant

Aishel Real Estate; Pittsburgh (Allegheny County); On-site; USD 25,000 - 32,000; Part time

Benefits offered by this job

Opportunity for advancement

Paid time off

Training & development

Job summary

Aishel Real Estate is seeking a friendly, organized office assistant for a part-time role in Pittsburgh. You will perform office administration, resident communication, and leasing support, with some basic bookkeeping and invoicing tasks.

Training on our software will be provided, and occasional apartment showings may be required. The position offers 20–25 hours per week, Monday through Friday, in-office, with compensation of $18–$23 per hour depending on experience.

Qualifications

• Warm, pleasant with people and organized.
• Administrative or bookkeeping experience is helpful; training provided.
• Strong attention to detail and reliable teamwork.

Responsibilities

• Answer phones, greet visitors, and direct questions.
• Coordinate maintenance requests between residents and team.
• Enter bills and invoices; assist with payments.
• Prepare lease renewals and respond to inquiries.
• Occasionally show apartments and keep files organized.
• Support with basic office tasks and notices.

Skills

Administrative support

Bookkeeping basics

Customer service

Tools

Microsoft Office

Property management software

Job description

Benefits:

• Opportunity for advancement
• Paid time off
• Training & development

20–25 hours per week | Monday through Friday | In office

$18–$23 per hour, depending on experience

Paid time off | Mileage reimbursed for apartment showings

We are looking for a friendly, dependable and organized person to join our property management team.

This is a great position for someone who enjoys a varied workday, likes helping people and takes satisfaction in keeping things organized and making sure things get done. You'll work with our property management and maintenance teams and have the opportunity to learn different parts of the real estate business.

The position is approximately 20–25 hours per week, Monday through Friday, with some flexibility in the exact daily schedule.

What You'll Be Doing

Your day will include a mix of office administration, resident communication, maintenance coordination, basic bookkeeping and leasing support, including:

• Answering phones, greeting visitors and helping direct questions to the right person
• Helping coordinate maintenance requests between residents and our maintenance team
• Following up with residents and maintenance staff when needed
• Opening and distributing mail
• Entering bills and invoices and assisting with payment processing
• Scanning and applying resident payments
• Assisting with basic bank and credit card reconciliations
• Preparing lease renewals and following up with residents
• Responding to leasing inquiries and scheduling showings
• Occasionally showing apartments at nearby properties
• Keeping our files and office records organized
• Preparing notices, letters and mailings
• Helping the team with other day to day office needs

Who We're Looking For

• We're looking for someone who is warm and pleasant with people, organized, comfortable with computers and good at following things through.
• You don't need property management experience. Administrative or bookkeeping experience is helpful, and we'll train you on our software and the way we do things.
• Most importantly, we'd like someone who enjoys being part of a small team, takes ownership of their work and can be counted on to keep track of the details.
• A valid driver's license and reliable transportation are needed for occasional apartment showings.
• For someone interested in learning more, there is plenty of opportunity to grow into additional responsibilities in property management, leasing and real estate.