Part-Time Real Estate Admin & Bookkeeping Assistant

Coldwell Banker Realty; Newton (MA); On-site; USD 25,000 - 30,000; Part time

Benefits offered by this job

Supportive team

Hands-on real estate experience

Job summary

Coldwell Banker Realty in Allston, MA is seeking a Part-Time Administrative Assistant for the Rental Office/Team to help keep the office running smoothly. You’ll answer phones and emails, schedule showings, process rental deals, and keep listings, the CRM, and spreadsheets up to date.

Strong organization and communication are essential; real estate exposure is a plus. Mon–Fri, 10am–2pm; some flexibility, with potential hours increasing during peak season.

Qualifications

• 1+ years of office, admin, or customer service experience (real estate or property management a plus, not required).
• Clear, friendly communication by phone and in writing.
• Strong organization and attention to detail; you notice when a form is missing a signature.

Responsibilities

• Answer phones, emails, and texts from prospective tenants, current tenants, and landlords.
• Schedule showings and coordinate agents’ calendars.
• Prepare and process rental deals.
• Collect and track deposits, fees, and required documents.
• Keep listings, our CRM, and spreadsheets up to date.
• Greet walk-in clients and keep the office tidy and stocked.
• Support the team with other admin tasks as needed.

Skills

Office experience

Customer service

Communication

Organization

Google Workspace / MS Office

Multitasking

Real estate license interest

Tools

Google Workspace

Microsoft Office

Job description

Coldwell Banker Realty in Allston, MA is seeking a Part-Time Administrative Assistant for the Rental Office/Team to help keep the office running smoothly. You’ll answer phones and emails, schedule showings, process rental deals, and keep listings, the CRM, and spreadsheets up to date.

Strong organization and communication are essential; real estate exposure is a plus. Mon–Fri, 10am–2pm; some flexibility, with potential hours increasing during peak season.