Part-Time Project & Scheduling Assistant

Commonwealth of VA Careers; Blacksburg (VA); On-site; USD 25,000 - 36,000; Part time

Job summary

Virginia Tech is seeking a part-time assistant to support the Ut Prosim in Action initiative. You will handle scheduling, tracking, and documentation for a five-person team as it conducts faculty outreach and builds community partnerships.

The role suits someone organized, comfortable with spreadsheets, and able to manage many moving parts with light supervision, while ensuring discretion with contact information and notes. A criminal conviction check is required.

Qualifications

• Strong organizational skills with meticulous attention to detail.
• Familiarity with scheduling tools and spreadsheets for efficient workflow.
• Clear written communication across notes and emails.
• Ability to work independently with light supervision from the project team.
• Discretion in handling contact information and notes.

Responsibilities

• Provide scheduling and calendar management for a five-person project team.
• Track outreach, partnerships, and documentation for the initiative.
• Support the preparation of a larger grant proposal.
• Maintain organized records and assist with routine reporting.

Skills

Strong organizational skills

Scheduling tools & spreadsheets

Clear written communication

Independent work

Discretion with data

Tools

Microsoft Bookings

Outlook calendar

Excel

Google Sheets

Job description

Virginia Tech is seeking a part-time assistant to support the Ut Prosim in Action initiative. You will handle scheduling, tracking, and documentation for a five-person team as it conducts faculty outreach and builds community partnerships.

The role suits someone organized, comfortable with spreadsheets, and able to manage many moving parts with light supervision, while ensuring discretion with contact information and notes. A criminal conviction check is required.