Part-Time Administrative Assistant

Virginia Tech; Blacksburg (VA); On-site; USD 29,000 - 32,000; Part time

Job summary

Virginia Tech is seeking a part-time assistant to support the Ut Prosim in Action initiative, a grant-funded project advancing civic virtue and character education across the undergraduate experience. You will provide scheduling, tracking, and documentation support for a five-person project team as it conducts faculty outreach, builds community partnerships, and prepares a larger follow-on grant proposal.

The role suits an organized individual comfortable with spreadsheets and scheduling tools,

Qualifications

• Strong organizational skills and attention to detail.
• Comfort with scheduling tools (Microsoft Bookings/Outlook calendar) and spreadsheets (Excel, Google Sheets).
• Clear written communication.
• Ability to work independently with light supervision from the project team.
• Discretion in handling contact information and conversation notes.

Responsibilities

• Provide scheduling, tracking, and documentation support for a five-person project team.
• Conduct faculty outreach and build community partnerships.
• Prepare a larger follow-on grant proposal.

Skills

Organization

Scheduling tools

Spreadsheets

Written communication

Independence

Discretion

Tools

Microsoft Bookings

Outlook Calendar

Excel

Google Sheets

Job description

This part-time position supports the capacity-building year of the Ut Prosim in Action initiative, a grant-funded project advancing civic virtue and character education across the undergraduate experience at Virginia Tech. The assistant will provide scheduling, tracking, and documentation support for a five-person project team as it conducts faculty outreach, builds community partnerships, and prepares a larger follow-on grant proposal.

This role is well-suited to someone organized, comfortable with spreadsheets and scheduling tools, and capable of managing many small moving pieces (roughly 60+ individual contacts) without losing track of details.

Required Qualifications

• Strong organizational skills and attention to detail
• Comfort with scheduling tools (Microsoft Bookings/Outlook calendar) and spreadsheets (Excel, Google Sheets)
• Clear written communication
• Ability to work independently with light supervision from the project team
• Discretion in handling contact information and conversation notes

Preferred Qualifications

• Project management experience
• Experience in community engagement work or work with non-profits

Pay Band

1

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Restricted

Salary Information

22/hr

Hours per week

25-30

Review Date

October 28, 2026

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicine college, a Graduate School, and an Honors College. The university has a significant presence across Virginia, including Blacksburg, the greater Washington, D.C. area, the Health Sciences and Technology Campus in Roanoke, sites in Newport News and Richmond, and numerous Extension offices and research institutes. A leading global research institution, Virginia Tech conducts more than $650 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Lisha Farrier at [e-mail] during regular business hours at least 10 business days prior to the event.