Part-Time Project Coordinator

Jobtailor; Westborough (MA); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor in Westborough, MA seeks a Project Coordinator to drive cross-functional collaboration, organize meetings, and manage project docs. The role requires weekly on-site presence, a High School diploma, and 1+ year of coordinating projects.

Candidates should be proficient in Google Workspace and comfortable learning Monday.com. Travel to the Westborough office is expected as part of responsibilities.

Qualifications

• 1+ year of project coordination or management experience.
• Proficiency in Google Workspace; Monday.com preferred.
• Willingness to travel to the Westborough, MA office weekly.

Responsibilities

• Coordinate project activities and ensure seamless collaboration among team members and resources.
• Maintain accurate project documentation, decisions, action items, and milestones.
• Organize, attend and actively participate in meetings to incorporate diverse perspectives.
• Create clear proposals, timelines, schedules, and budgets with the project team.
• Monitor progress, address issues promptly, and escalate when needed.

Skills

Project coordination

Stakeholder communication

Documentation

Meeting facilitation

Education

High School diploma or equivalent

Tools

Google Workspace

Monday.com

Job description

Responsibilities

• Coordinate all project-related activities with a focus on seamless collaboration among team members, resources, and necessary equipment.
• Utilize strong organizational skills to enhance the flow of information and promote clear, efficient communication among the project team.
• Serve as a primary point of contact for internal and external stakeholders, fostering strong relationships to assess and clarify project requirements, scope, and objectives.
• Ensure project satisfaction by consistently meeting needs throughout the project lifecycle.
• Proactively evaluate evolving organizational requirements and adjust project plans to ensure alignment with objectives and overall success.
• Maintain accurate and organized documentation of decisions, action items, and project milestones, ensuring transparency and informed decision-making.
• Organize, attend, and actively participate in meetings to promote collaboration and ensure various perspectives are incorporated.
• Collaborate with the project team to develop comprehensive project proposals, including realistic timelines, schedules, and budgets.
• Coordinate project schedules to ensure adherence to deadlines and milestones, utilizing project management systems.
• Create clear and compelling presentation materials to communicate project updates, progress, and key milestones.
• Implement monitoring and tracking mechanisms to assess project progress, promptly addressing or escalating any issues that arise.
• Communicate complex project information in a clear and accessible manner to a variety of audiences.
• Process project-related invoices, update budget tracking reports, and maintain organized project files for due diligence and financial reporting.

Requirements

• Must be able to travel to the Westborough, MA office at least once a week.
• High School diploma or equivalent required.
• One (1) or more years of project coordination or management experience required.
• Proficient in Google Workspace, Monday.com preferred; comfortable learning new software platforms.