Part-Time Program Support Specialist (Hybrid)

Regenstrief Institute; Indianapolis (IN); Hybrid; USD 27,552,000 - 38,573,000; Part time

Job summary

Regenstrief Institute is seeking a Part-time Program Assistant I in downtown Indianapolis. The role supports program operations, coordinates meetings, and acts as a liaison for staff and visitors to maximize productivity in strategic initiatives.

The position is hybrid with at least one day onsite per week and requires strong administrative, communication, and multitasking skills to thrive in a fast-paced academic environment.

Qualifications

• High school diploma required; college degree preferred.
• Three years of administrative or project support experience preferred.
• Healthcare or technology industry experience preferred.
• Ability to work in a fast-paced environment and juggle multiple tasks.
• Knowledge of office procedures and standard software applications.
• Familiarity with travel policies and reimbursement processes.

Responsibilities

• Arrange and coordinate meetings for assigned faculty/staff including agenda and AV requirements.
• Manage information electronically to support the program, project, or investigator.
• Assist with continuous quality improvement.
• Research and source information for projects as requested.
• Distribute and route financial and other project-related information.
• Monitor meetings, events, and timelines critical to program success.
• Facilitate effective communications within the program both verbally and in writing as needed.
• Adjust work processes based on feedback and changing needs.
• Make day-to-day decisions within standard guidelines.
• Anticipate needs of investigators and staff; seek guidance when needed.
• Attend staff meetings and trainings as required.
• Perform tasks to company standards with limited supervision.
• Take on miscellaneous tasks as assigned; proactively seek additional work.
• Seek input from team to improve activities.

Skills

Administrative support

Project coordination

Interdisciplinary teamwork

Client relations

Meeting logistics

Education

High school diploma

College degree preferred

Three years of admin or project support experience

Healthcare or technology experience preferred

Knowledge of office software and travel policies

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Email systems

Job description

Regenstrief Institute is seeking a Part-time Program Assistant I in downtown Indianapolis. The role supports program operations, coordinates meetings, and acts as a liaison for staff and visitors to maximize productivity in strategic initiatives.

The position is hybrid with at least one day onsite per week and requires strong administrative, communication, and multitasking skills to thrive in a fast-paced academic environment.