Program & Admin Assistant (Hybrid, 20 hrs)

Regenstrief Institute, Inc.; Indianapolis (IN); Hybrid; USD 21,000 - 30,000; Part time

Job summary

Regenstrief Institute, Inc. seeks a part-time Program Assistant I to provide logistic and administrative support for assigned programs and investigators.

The role emphasizes teamwork, efficient information management, and courteous interactions with clients and guests to drive program initiatives. The position is hybrid with 20 hours per week, located in downtown Indianapolis, IN, and requires onsite presence as needed by business needs.

Qualifications

• Three years of administrative or project support experience preferred.
• Healthcare or technology industry experience preferred.
• Able to juggle multiple tasks in a fast-paced environment.
• Strong listening and communication skills.
• Data privacy practices and policies familiarity will help.

Responsibilities

• Arrange and coordinate meetings for assigned faculty and staff, including agenda and audiovisual needs.
• Manage information electronically to support the program, project or investigator.
• Support continuous quality improvement within the program team.
• Monitor meetings, events, and timelines to keep the program on track.
• Provide timely written and verbal communication within the team.

Skills

Meeting coordination

Administrative support

Interpersonal communication

Microsoft Word

Microsoft Excel

Tools

IU travel system

Job description

Regenstrief Institute, Inc. seeks a part-time Program Assistant I to provide logistic and administrative support for assigned programs and investigators.

The role emphasizes teamwork, efficient information management, and courteous interactions with clients and guests to drive program initiatives. The position is hybrid with 20 hours per week, located in downtown Indianapolis, IN, and requires onsite presence as needed by business needs.