Grant-Funded Project Manager (Hybrid)

Regenstrief-Institute; Indianapolis (IN); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Regenstrief Institute in Indianapolis, IN, is seeking a Project Manager to oversee grant-funded projects. You will manage client relationships, coordinate with project owners, and ensure compliance with budgets and regulations across multiple teams.

The role requires strong project management skills, experience with research administration, and the ability to coordinate IRB submissions. This hybrid position combines onsite collaboration with remote work flexibility.

Qualifications

• Bachelor’s degree in a related field or equivalent experience.
• Combined 3 years’ experience in Project coordination and/or project management is required.
• Background in public health is preferred.
• Experience submitting Federal grant proposals is preferred.

Responsibilities

• Manages client relationships and client satisfaction.
• Represents PI’s/staff management in meetings and makes decisions on project issues in coordination with project owners.
• Monitors and manages requirements scope in coordination with project owners and customers.
• Assists project investigators and/or customers in initiation and management of research projects.
• Prepares and maintains documentation to support accuracy in carrying out protocols.
• Meets and manages all responsibilities in a timely manner.
• Assists project owners in identification and resolution of issues related to security and privacy regulations.
• Interacts with the administration to ensure compliance for all University/Federal/Institute regulations.
• Understands the business requirements of the project.
• Works with project owner in making decisions on project related issues.
• Works with the project owner and Center Leadership in making high-level implementation/operational decisions on projects.
• Works with the finance, grants staff and Center Leadership to prepare and monitor budgets as well as maintaining budget reports to ensure goals are met.
• Seeks feedback from others as necessary to ensure decisions do not conflict with business.
• Works with project owner to develop and coordinate the implementation of project work plans and timelines.
• Uses creative thinking to determine goals and develop and improve processes.
• Prepares and maintains IRB submissions and acts as a point of contact for IRB information and guidance for investigators and other staff as applicable.
• Prepares and presents reports to clients, granting agencies, or other persons.
• Assists in development and submission of grant applications.
• Conducts meetings, including organizing and leading meetings, producing agendas, writing and distributing minutes, and maintaining written records for all.
• Works with project owner and client or granting agencies to manage project components.
• Works with the project owner to plan, coordinate, and manage the work of project team members

Skills

Project management

Team management

Data privacy practices

Budget tracking

Grant proposals

Research administration

Communication skills

Public health awareness

Education

Bachelor’s degree in a related field or equivalent experience

Job description

Regenstrief Institute in Indianapolis, IN, is seeking a Project Manager to oversee grant-funded projects. You will manage client relationships, coordinate with project owners, and ensure compliance with budgets and regulations across multiple teams.

The role requires strong project management skills, experience with research administration, and the ability to coordinate IRB submissions. This hybrid position combines onsite collaboration with remote work flexibility.