Hybrid Program Assistant: Logistics, Meetings & Communications

Regenstrief Institute, Inc.; Indianapolis (IN); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Free parking

Paid holidays

Vacation time

Sick time

Life insurance

Disability plans

EAP

Job summary

Regenstrief Institute, Inc. is seeking a Program Assistant I to provide logistic and administrative support for assigned programs and investigators.

This hybrid role requires at least one day onsite and involves coordinating meetings, travel, reimbursements, and communications to maximize program productivity. Ideal candidates have 3+ years of administrative or project support experience, preferably in healthcare or technology, and strong teamwork and communication skills.

Qualifications

• Three years of administrative or project support experience preferred.
• Healthcare or technology industry experience preferred.
• Ability to juggle multiple tasks in a fast-paced environment.
• Ability to effectively communicate within interdisciplinary teams.

Responsibilities

• Arranges and coordinates meetings for assigned faculty and staff, including agenda and audiovisual needs.
• Coordinates travel and lodging as required and ensures reimbursement.
• Prepares and tracks reimbursements for investigators and staff.
• Acts as point of contact for visiting guests and assists with visits logistics.
• Formats and edits papers, forms, reports, grants, and manuscripts.

Skills

Administrative support

Project support

Healthcare industry experience

Team collaboration

Multitasking

Interpersonal communication

Listening skills

Data privacy knowledge

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Regenstrief Institute, Inc. is seeking a Program Assistant I to provide logistic and administrative support for assigned programs and investigators.

This hybrid role requires at least one day onsite and involves coordinating meetings, travel, reimbursements, and communications to maximize program productivity. Ideal candidates have 3+ years of administrative or project support experience, preferably in healthcare or technology, and strong teamwork and communication skills.