Part-Time Program Support & Admin Specialist

Baroco Corporation; Agawam (MA); On-site; USD 47,000 - 63,000; Part time

Job summary

The Baroco Corporation is seeking an enterprising Program Support Assistant to provide essential administrative and reception support for the program site. This role acts as a primary contact for staff, clients, and partners, while maintaining accurate records and coordinating program activities.

Key responsibilities include answering calls, managing supplies, handling mail, tracking attendance, coordinating interviews, and supporting month-end processes.

Qualifications

• High School Diploma required.
• Bachelor’s degree preferred.
• Minimum of 2 years of administrative or related experience preferred.
• Strong communication skills in English (bilingual preferred).
• Proficiency in word processing and general computer applications.
• Strong organizational, multitasking, and time management abilities.
• Attention to detail and ability to work independently.

Responsibilities

• Answer and route incoming calls in a professional and timely manner
• Maintain inventory of office and program supplies; coordinate ordering and billing
• Prepare and distribute mail in accordance with organizational procedures
• Keep schedules, records, and tracking lists accurate and up to date
• Provide typing and administrative support, prioritizing program needs
• Track and maintain client attendance records
• Input staff attendance and ensure required signatures prior to submission
• Coordinate and schedule initial interviews following established processes
• Conduct monthly follow-ups with applicants to confirm continued interest
• Support end-of-month administrative processes in collaboration with program staff
• Attend required meetings, trainings, and maintain consistent attendance
• Uphold company policies, including professional conduct, appearance, and attendance standards
• Foster positive working relationships with staff, clients, and external contacts
• Perform additional administrative tasks and errands as needed

Education

High School Diploma

Bachelor’s degree preferred

Job description

The Baroco Corporation is seeking an enterprising Program Support Assistant to provide essential administrative and reception support for the program site. This role acts as a primary contact for staff, clients, and partners, while maintaining accurate records and coordinating program activities.

Key responsibilities include answering calls, managing supplies, handling mail, tracking attendance, coordinating interviews, and supporting month-end processes.