Part-Time Program & Records Administrative Assistant

VILLANOVA UNIVERSITY; Rosemont (PA); On-site; USD 286,000 - 408,000; Part time

Benefits offered by this job

Flexible work options

Wellness programs (gym membership)

Professional development

Tuition assistance

Job summary

Villanova University is seeking an Administrative Assistant II to support the French & Francophone Studies and Italian Studies programs. duties include maintaining undergraduate records, degree audits, and assisting with course registration and advising.

The role focuses on providing administrative support to faculty, students, and clubs, coordinating events, managing program websites, and serving as a liaison across offices within a dynamic, fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• MS Office suite proficiency required.
• Excellent writing and communication skills; strong interpersonal and organizational abilities.
• Experience operating and troubleshooting standard office equipment.

Responsibilities

• Assist Program Directors with undergraduate program administration through graduation.
• Maintain degree audits, graduation lists, and assist with registration and advising.
• Provide administrative support to faculty, students and clubs; assist with events and recordkeeping.
• Handle inquiries via phone, email, and office contact.
• Oversee program websites and implement policy updates; liaise with other offices.

Skills

MS Office proficiency

Email/phone inquiries

Website management

Social media management

Event planning

Education

High school diploma or equivalent

Bachelor’s degree preferred

Tools

Concur

Job description

Villanova University is seeking an Administrative Assistant II to support the French & Francophone Studies and Italian Studies programs. duties include maintaining undergraduate records, degree audits, and assisting with course registration and advising.

The role focuses on providing administrative support to faculty, students, and clubs, coordinating events, managing program websites, and serving as a liaison across offices within a dynamic, fast-paced environment.