Part-Time Program Administrative Assistant

ProPivotal; Cambridge (MA); On-site; USD 29,549 - 42,085; Part time

Job summary

ProPivotal is seeking a Part-Time Administrative Assistant II in Cambridge, Massachusetts, to provide front-line administrative support and coordinate events for our program office. The ideal candidate will be detail-oriented, organized, and enjoy interacting with visitors.

This role involves managing timesheets, handling logistical support for events, and ensuring smooth operational tasks. Flexible weekday hours are available, making it a great opportunity for those looking to balance their professional and personal commitments.

Qualifications

• Bachelor's degree required.
• Proficiency in Microsoft Excel and Word.
• Strong written and verbal communication skills.
• Prior experience in office administration or program support.

Responsibilities

• Serve as the first point of contact for visitors.
• Handle administrative tasks including financial processing.
• Plan and execute logistics for events.
• Manage staff timesheets and collaborate on reporting.
• Support special projects and office operations.

Skills

Proficiency in Microsoft Excel

Strong written communication skills

Strong verbal communication skills

Prior experience in office administration

Event planning logistics

Education

Bachelor’s degree

Job description

We’re seeking a Part-Time Administrative Assistant II to be the welcoming face and operational backbone of our busy program office. In this key role, you’ll provide front-line administrative support, coordinate events, and assist with special projects, ensuring the office runs smoothly and efficiently. This is an excellent opportunity for a detail-oriented, organized professional who enjoys interacting with visitors and internal stakeholders.

Compensation: Up to $26/hour | Contract role

Key Responsibilities

• Serve as the first point of contact for visitors and callers, providing friendly and professional support
• Handle administrative tasks, including financial processing, meeting coordination, and space scheduling
• Plan and execute logistics for small and large events–catering, materials, registration tracking, and on-site support
• Manage staff timesheets and collaborate with managers on reporting and reconciliation
• Support special projects and daily operational tasks to ensure seamless office operations

Required Skills & Experience

• Bachelor’s degree
• Proficiency in Microsoft Excel and Word
• Strong written and verbal communication skills
• Prior experience in office administration, program support, or administrative coordination
• Experience supporting meetings, events, or operational logistics

Preferred Skills & Experience

• Experience in academic, nonprofit, or institutional settings
• Internship, work-study, or office support experience

Work Schedule & Details

• Onsite role with flexible start and end times
• Core hours: Monday-Thursday, roughly 10:00 AM – 3:30 PM (flexible)