Part-Time Personal Assistant to A-List Artist

Confidential Artist Management Firm; New York (NY); On-site; USD 34,000 - 52,000; Part time

Job summary

Confidential Artist Management Firm in New York seeks a highly organized Personal Assistant to support an A-list artist. This in-person, part-time, hourly role covers day-to-day scheduling, personal administration, travel, errands, wardrobe, and lifestyle logistics.

The ideal candidate is proactive, discreet, calm under pressure, and able to anticipate needs in a fast-paced, confidential environment. Flexibility, nights and weekends as needed, is required.

Qualifications

• PA experience preferred.
• Ability to maintain confidentiality.
• Strong written and verbal communication.

Responsibilities

• Calendar & Scheduling: Coordinate with management for appointments, travel, events, fittings, shoots, and appearances.
• Personal Administration: Schedule medical, wellness, beauty, fitness appointments; manage correspondence and deadlines.
• Errands & Lifestyle: Handle deliveries, pickups, shopping, gifts, repairs, and daily tasks.
• Packing & Travel: Assist packing for travel and coordinate wardrobe and shipping logistics.
• Household Support: Coordinate services and vendors for day-to-day residence needs.
• Event & Appearance Support: Prepare for events and appearances, ensuring the artist is prepared.
• General Support: Own special projects and research to streamline personal life.
• Communication: Liaise with service providers, vendors, and staff.

Skills

Exceptional organization

Discretion

Proactive communication

Flexible schedule

Problem solving

Job description

Position: Part-Time, Hourly

Schedule: Flexible / Variable based on artist’s schedule

Location: In Person, NYC

We are seeking a highly organized, proactive, and discreet Personal Assistant to an A-list artist to serve as a trusted right hand across her personal and professional life.

This role will support the day-to-day management of the artist’s schedule, personal administration, travel, appointments, errands, wardrobe, household needs, and lifestyle logistics. The ideal candidate is resourceful, detail-oriented, calm under pressure, and naturally anticipates needs in a fast-paced and highly confidential environment.

Key Responsibilities

• Calendar & Scheduling: Coordinate with management to help plan and occasionally attend appointments, meetings, travel, events, fittings, shoots, and appearances.
• Personal Administration: Schedule doctors, wellness, beauty, fitness, and other appointments; manage correspondence, forms, reservations, payments, deadlines, and personal tasks.
• Errands & Lifestyle: Handle deliveries, pickups, returns, exchanges, alterations, repairs, shopping, gifting, and other day-to-day errands.
• Packing & Travel: Assist with packing and unpacking for travel, shoots, and appearances; maintain packing lists and coordinate wardrobe, shipping, returns, and other travel logistics.
• Household Support: Coordinate household services, deliveries, repairs, installations, and vendors, ensuring day-to-day residence needs are handled efficiently.
• Event & Appearance Support: Help prepare for events, appearances, shoots, and travel, ensuring the artist has everything needed and is fully prepared.
• General Support: Take ownership of special projects, research, sourcing, and other tasks that help streamline the artist’s personal life.
• Communication: Serve as a trusted point of contact with service providers, vendors, household staff, artist management and other external contacts as needed.

Key Skills & Qualifications

• Exceptional organization and attention to detail
• Experience as a PA preferred
• Proactive, resourceful, and able to anticipate needs
• Strong written and verbal communication skills
• Excellent judgment, discretion, and professionalism
• Comfortable working independently and solving problems quickly
• Flexible and able to adapt to an unpredictable schedule, including occasional nights and weekends
• Comfortable handling both high-level responsibilities and everyday tasks without hesitation
• Genuine interest in music, fashion, entertainment, travel, wellness, and pop culture
• Ability to handle local errands is a plus