Part-Time Personal Assistant

Somerset White Limited

Philadelphia (Philadelphia County)

On-site

USD 55,104 - 68,880

Part time

14 days+

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Benefits offered by this job

Annual Tip based on performance

Medical stipend

Parking reimbursement

PTO after one year of service

Job summary

A family in need of domestic support seeks a part-time Personal Assistant with House Manager duties in Downtown Philadelphia. The role includes managing household tasks, ensuring the property is well-maintained, and assisting with personal errands. Ideal candidates should have strong organizational skills and experience supporting high-net-worth individuals. Flexibility in hours is necessary as the principal's schedule may vary.

Qualifications

Minimum of 5 years’ experience in a similar role supporting HNWIs or private households.
Legal authorization to work in the United States.
Valid driver’s license with a clean record and personal vehicle for commuting.

Responsibilities

Coordinate household and personal calendars; manage appointments with flexibility.
Ensure the property is clean, organized, and well maintained.
Handle personal shopping, errands, and ordering household supplies.

Skills

Attention to detail

Organizational skills

Discretion

Communication skills

Tech-savvy

Job description

Somerset White Limited provided pay range

This range is provided by Somerset White Limited. Your actual pay will be based on your skills and experience – talk with your recruiter to learn more.

Base pay range

$40.00/hr - $50.00/hr

The Role

An UHNWI family is looking for a part-time (24 hours a week) Personal Assistant with House Manager duties to assist with her home in Downtown Philadelphia. The principal spends approximately two weeks per month in the apartment (her schedule is known 6 months in advance but is subject to change).

The Personal Assistant is responsible for keeping the home tidy and organized, supervising all housekeeping and laundry, and ensuring all systems and items in the home are in good working order prior to her arrival, working with vendors/maintenance for repairs. Personal Assistant also assists with calendaring, organizational projects, and errands as needed.

Hours can be flexible when the principal is not home, but ideal candidates will be able to be flexible to the principal’s needs when she is in the city. Ideal candidates will be discrete, have great attention to detail, be naturally helpful, and looking for a long-term role.

Job Title

Part-Time Personal Assistant with House Manager duties

Reporting to

The Principals and the Family Office

Location

Downtown Philadelphia, PA (at their residence)

Hours

Guaranteed 24 hours per week, with scheduling flexibility based on the principal’s travel and residence schedule, when possible. The responsibilities listed reflect tasks across the year and will not all be required each week. Occasional flexibility appreciated for evenings, weekends, or holidays may be requested with advance notice.

Benefits

Annual Tip based on performance, medical stipend each month, parking reimbursement per diem at the local garage. Non-exempt hourly position with flexibility. PTO will be offered after one year of service.

The Family

One primary female principal (who visits two weeks per month), and one male principal and two dogs who visit on occasion, newborn baby coming in February 2026; childcare will be handled separately.

The House

1,500 sq. ft. apartment in a doorman building, 2 bedrooms, 2.5 bathrooms

The Staff

Remote family office; no other staff on the property. Will coordinate with local housekeepers/dogwalkers as needed; oversee vendors.

Key Responsibilities

General Administrative

Coordinate household and personal calendars; plan schedules and manage appointments with flexibility for changes.
Collaborate with the Principal’s personal assistant to align diaries and commitments.
Oversee organizational projects and household maintenance schedules.
Support ad hoc projects and complete tasks with diligence as needed.

Property Management

Ensure the property (indoor and outdoor) is consistently clean, organized, and well maintained; provide light tidying (emptying dishwasher, descaling coffee makers, removing trash/recycling) and supervise deep cleans by housekeepers.
Source, manage, and maintain strong relationships with suppliers (e.g., housekeeping, pest control, dry cleaning, maintenance, grocery delivery, and other vendors).
Provide basic laundry support, including washing, folding, and putting away clothing.
Iron sheets and clothing as needed, ensuring a polished and well-kept presentation.
Maintain organized pantry, fridge, wardrobes, and linen storage, ready for the principal’s arrival.
Negotiate, document, and monitor maintenance contracts; maintain an up-to-date supplier list.
Oversee deliveries, maintenance, and renovation projects, keeping the principal informed of any repairs or purchases beyond staff scope.
Track project progress to ensure timelines, quality, and budget expectations are met.
Maintain household manuals and ensure consistent standards across properties.
Keep the property “guest ready” at all times by conducting walkthroughs, ensuring equipment is functional, stocking supplies and groceries, and managing seasonal maintenance needs.
Supervise household staff (scheduling, payroll, hiring, grievances, holiday cover) and liaise with staff on the principal’s behalf when required.
Foster positive relationships with family and staff, becoming a trusted point of contact.
Organize and assist with event planning, including holiday and décor setup/takedown.
Maintain plants and floral arrangements, coordinating regular vendor refreshes.

Family Support

Handle personal shopping, errands, and ordering household supplies; monitor deliveries, returns, and expiration dates.
Coordinate bookings for travel, dining, cultural, and entertainment activities; provide gift and event suggestions.
Track and remind the family of key dates (birthdays, anniversaries, medical appointments, etc.).
Maintain family supplier and emergency contact lists.
Assist with pet care, including scheduling dog walkers, grooming, and veterinary visits.
Sort and organize incoming mail; manage petty cash and maintain expense records.

Asset Maintenance & Oversight

Maintain an accurate inventory of household assets (both on site and in storage), including furnishings, equipment, and vehicles.
Schedule and track routine maintenance (e.g., car washing, oil changes, seasonal service) and ensure all assets remain in optimal condition.
Conduct regular vehicle checks (starting, fluids, battery, tire pressure) and coordinate professional servicing as required.
Keep detailed records of asset upkeep and ensure timely follow-up on maintenance needs.
Document and facilitate donation of assets to charitable organizations.

Travel

Oversee property set up prior to principal’s travel, ensuring the residence is fully prepared with ordered supplies, briefed staff, and unpacked suitcases.
Anticipate needs to create a seamless arrival experience for the principal and family.
Coordinate with household staff and vendors to guarantee readiness across all aspects of the property.

Requirements

Strong command of English with excellent written and verbal communication skills.
Valid driver’s license with a clean record and personal vehicle for commuting.
Legal authorization to work in the United States.
Local candidate with an easy, reliable commute.
Minimum of 5 years’ experience in a similar role supporting HNWIs or private households.
Comfortable working with dogs and assisting with their care.
Tech-savvy and confident using modern communication and organizational tools.
Excellent references from current and previous employers.
Willingness to undergo background (criminal and driving) checks.
Agreement to sign confidentiality and non-disclosure agreements prior to employment.

Additional Classification