Part-Time Payroll Specialist: Hybrid, Multi-State

Drummond Woodsum; Portland (ME); Hybrid; USD 38,000 - 54,000; Part time

Job summary

Drummond Woodsum seeks a part-time Payroll Specialist to manage payroll for ~200 employees across eight states in a hybrid Portland, Maine setting. The role requires accuracy, discretion, and the ability to independently run full payroll cycles with minimal supervision.

Responsibilities include processing regular and off-cycle payrolls, reviewing timekeeping, deductions, and tax withholdings, reconciling 401(k), HSA, and FSA contributions, and ensuring compliance across multi-state requirements

Qualifications

• At least five years of hands-on payroll processing experience.
• Demonstrated experience independently processing multi-state payroll.
• Working knowledge of federal, state, and local payroll requirements and year-end reporting.
• Experience processing and reconciling retirement plan deductions, HSA and FSA deductions.
• Strong technology skills with payroll/HRIS platforms and Excel.
• Experience with BambooHR preferred.

Responsibilities

• Independently process regular, off-cycle, and final payrolls in accordance with firm policy and applicable federal, state, and local requirements.
• Review and validate timekeeping records, compensation changes, reimbursements, deductions, taxes, and other payroll inputs.
• Review payroll registers and supporting reports to identify and resolve discrepancies before payroll is finalized.
• Maintain accurate payroll records, including earnings, taxes, deductions, contributions, adjustments, and supporting documentation.
• Process payroll corrections and adjustments accurately and promptly.
• Maintain accurate federal, state, and local tax withholding information for employees working across multiple states.
• Process, fund, and reconcile 401(k) deferrals, Roth and catch-up contributions, loan repayments, and applicable employer contributions.
• Process, fund, and reconcile employee and employer HSA contributions and employee FSA deductions.
• Investigate and resolve discrepancies between payroll records, internal systems, and vendor reports.
• Coordinate quarter-end and year-end payroll processing, including reviewing payroll tax filings and Forms W-2 for accuracy.
• Provide payroll and contribution records for internal and external audits, retirement plan testing, and other compliance requirements.
• Respond to employee questions regarding pay, deductions, and payroll records.

Skills

Payroll processing

Multi-state payroll

Excel

Discretion & confidentiality

Communication

Analytical skills

Tools

HRIS platforms

BambooHR

Vendor portals

Job description

Drummond Woodsum seeks a part-time Payroll Specialist to manage payroll for ~200 employees across eight states in a hybrid Portland, Maine setting. The role requires accuracy, discretion, and the ability to independently run full payroll cycles with minimal supervision.

Responsibilities include processing regular and off-cycle payrolls, reviewing timekeeping, deductions, and tax withholdings, reconciling 401(k), HSA, and FSA contributions, and ensuring compliance across multi-state requirements