Part-Time Parish Operations Coordinator

St. Joseph (Libertyville); Libertyville (IL); On-site; USD 36,000 - 39,000; Part time

Job summary

The Archdiocese of Chicago is seeking a part-time Parish Office Assistant to oversee the parish office and coordinate the many internal and external contacts, communications, and activities that support clergy, parish and school staff.

This role offers flexible scheduling with occasional duties and responsibilities including greeting parishioners, processing donations, managing records, and supporting sacraments and parish events.

Qualifications

• College degree and office experience preferred.
• Strong communication, organization, and problem-solving skills.
• Proficiency in Microsoft Office and ability to learn new software.
• Ability to maintain confidentiality and work both independently and as part of a team.
• Friendly and professional demeanor.
• Ability to work independently

Responsibilities

• Welcome and assist parishioners, answer calls, and support office operations.
• Maintain parish records, process donations, and assist with scheduling.
• Coordinate sacraments, funerals, and special requests.
• Manage mail, facility requests, and office supplies.
• Oversee bank transactions, petty cash, and vendor coordination.
• Greet visitors and route calls; provide staff support.
• Prepare weekly parishioner reports and attend to EFTs.

Skills

Communication

Organization

Problem-solving

Independent work

Confidentiality

Professional demeanor

Education

High school or equivalent

Tools

Microsoft Office

Job description

The Archdiocese of Chicago is seeking a part-time Parish Office Assistant to oversee the parish office and coordinate the many internal and external contacts, communications, and activities that support clergy, parish and school staff.

This role offers flexible scheduling with occasional duties and responsibilities including greeting parishioners, processing donations, managing records, and supporting sacraments and parish events.