Parish Operations & Finance Coordinator

Archchicago; Schaumburg (IL); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Competitive compensation

Total rewards package

On-site parish environment

Job summary

The Archdiocese of Chicago seeks a detailed Operations Assistant to support parish efficiency across St. Gregory of Nyssa Parish campuses. The role requires accurate recordkeeping, payroll support, and adherence to Archdiocesan controls and confidentiality.

Responsibilities include managing financial records in QuickBooks, assisting with GiveCentral, and coordinating with clergy, staff, and volunteers to ensure smooth parish operations.

Qualifications

• Experience in office management, bookkeeping, accounting support, or a comparable administrative role.
• Working knowledge of basic accounting practices, reconciliations, accounts payable, deposits, and internal controls.
• Proficiency with QuickBooks and Microsoft Office, with the ability to learn PDS, GiveCentral, Clover, UKG, Ministry Scheduler Pro.
• Strong organization, accuracy, multitasking, time-management, written communication, and verbal communication skills.
• Ability to work collaboratively and respectfully with clergy, staff, parishioners, volunteers, vendors, and Archdiocesan personnel.
• Demonstrated discretion and sound judgment in handling confidential financial, employee, sacramental, and parishioner information.

Responsibilities

• Maintain parish office administration and welcome visitors.
• Manage parishioner records and communications.
• Support payroll and employee timekeeping using UKG.
• Ensure compliance with Archdiocesan policies and internal controls.
• Handle office supplies and vendor relations.
• Coordinate with clergy and volunteers across campuses.

Skills

Office management

Bookkeeping

Accounting support

QuickBooks

Microsoft Office

Communication skills

Education

Bachelor's degree in business administration

Experience in nonprofit/parish accounting

Tools

PDS

GiveCentral

Clover

UKG

Ministry Scheduler Pro

QuickBooks

Job description

The Archdiocese of Chicago seeks a detailed Operations Assistant to support parish efficiency across St. Gregory of Nyssa Parish campuses. The role requires accurate recordkeeping, payroll support, and adherence to Archdiocesan controls and confidentiality.

Responsibilities include managing financial records in QuickBooks, assisting with GiveCentral, and coordinating with clergy, staff, and volunteers to ensure smooth parish operations.