Parish Office & Communications Administrator

Archchicago; Chicago (IL); On-site; USD 23,000 - 37,000; Part time

Job summary

The Archdiocese of Chicago is seeking a Parish Secretary for a part-time, on-site role in Chicago. You will assist in all parish office functions, greet visitors, manage communications, maintain records, and support parish activities across multiple locations.

You will handle donations, sacraments records, mass intentions and calendar management, while using Microsoft Office and ParishSOFT. Experience in a parish setting and strong hospitality are important.

Responsibilities

• Greet callers and guests, take messages and route calls and parish emails as appropriate.
• Respond to callers and guests by providing general information and assistance with regards to parish activities and procedures.
• Provide a high level of hospitality to visitors and meeting attendees.
• Perform office functions including copying, scanning, faxing, filing, mail sorting and scheduling of meetings.
• Record parishioner donations in ParishSOFT or similar software.
• Maintain parish files in an orderly and timely fashion following Arch Records Retention guidelines.
• Record sacramental records and provide copies following Archdiocesan guidelines.
• Receive and record payments for mass intentions, weddings and funerals and votives per policies.
• Prepare correspondence and reporting using Microsoft Office; may draft correspondence for pastor’s signature.
• Prepare special mailings and other projects.
• Able to work at multiple locations, including traveling between locations.
• Prepare and manage parish calendar for all parish activities.
• Maintain inventory of office supplies and ensure adequate forms, paper, and certificates.
• Assist with communications: weekly bulletin, social media, and website maintenance.
• Assist in planning parish events and meetings; may oversee volunteers.
• Respect privacy and exercise discretion with sensitive matters.
• Other assignments and projects as needed.

Job description

The Archdiocese of Chicago is seeking a Parish Secretary for a part-time, on-site role in Chicago. You will assist in all parish office functions, greet visitors, manage communications, maintain records, and support parish activities across multiple locations.

You will handle donations, sacraments records, mass intentions and calendar management, while using Microsoft Office and ParishSOFT. Experience in a parish setting and strong hospitality are important.