Part-Time Operations & Projects Coordinator

nuSPACE Corporate Interiors; San Francisco (CA); On-site; USD 34,000 - 55,000; Part time

Job summary

nuSpace Corporate Interiors is seeking an organized Internal Operations Coordinator to act as the operational hub for our sales and project teams. You will provide administrative, operational, and coordination support to move client projects from proposal to installation.

You'll work with sales consultants, project managers, designers, manufacturers, installers, and clients to manage timelines, documentation, and issue resolution, ensuring smooth project flow and exceptional client experiences.

Qualifications

• 3+ years in operations, project coordination, sales support, or admin roles.
• Excellent organizational, prioritization, and time management skills.
• Outstanding written and verbal communication.
• Proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and QuickBooks.
• Experience with CRM software and project tracking tools preferred.
• Ability to manage multiple priorities with a positive, solution-focused attitude.
• Experience in commercial interiors, office furniture, construction, architecture, or CRE preferred.

Responsibilities

• Support sales by preparing proposals, quotes, presentations, and project documentation.
• Maintain accurate client information in the CRM system.
• Schedule client meetings and coordinate calendars and installations.
• Order and track all orders, project flow, and punch list items.
• Ensure outstanding action items are completed promptly.
• Deliver professional customer service through timely communication.
• Coordinate furniture orders from placement through installation.
• Review vendor acknowledgements for pricing and delivery schedules.
• Track order status and communicate updates to teams and clients.
• Identify scheduling or delivery risks and resolve issues proactively.
• Ensure project documentation is accurate and up to date (COI, contacts, move-in/out).
• Maintain organized digital project files and documentation.
• Assist with budgeting, PO tracking, and reporting.
• Help improve internal systems and processes to increase efficiency.
• Prepare reports and spreadsheets using Microsoft Office.
• Support leadership with administrative and operational projects as needed.

Skills

3+ years operations experience

Organizational skills

Communication

MS Office

CRM experience

Multitasking

Commercial interiors

Tools

Microsoft Office

QuickBooks

Job description

nuSpace Corporate Interiors is seeking an organized Internal Operations Coordinator to act as the operational hub for our sales and project teams. You will provide administrative, operational, and coordination support to move client projects from proposal to installation.

You'll work with sales consultants, project managers, designers, manufacturers, installers, and clients to manage timelines, documentation, and issue resolution, ensuring smooth project flow and exceptional client experiences.