Part-Time Operations Coordinator — Museum Ops & IT

Winter Park Racquet Club, Inc; Winter Park (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

Winter Park Racquet Club, Inc. is seeking an Operations Coordinator to handle day-to-day office duties, IT operations, and cross-department collaboration to keep events and programs running smoothly.

The role covers documentation for donations, email management, vendor coordination, inventory, front desk support, and light facilities coordination. Part-time, approximately 15–18 hours weekly, on-site in Winter Park, FL.

Qualifications

• Strong time management, organization and interpersonal skills.
• Ability to learn and maintain technology and related equipment including internet, phones, security systems, and cloud apps.

Responsibilities

• Maintain documentation and prepare acknowledgement letters for cash and in-kind donations.
• Set up, maintain, and troubleshoot IT operations including Microsoft 365 accounts and Google Workspace.
• Obtain mail from the mailbox and distribute as needed.
• Manage the operations and info email accounts by responding to inquiries and forwarding emails.
• Coordinate with facilities and vendors for projects while minimizing event disruption.
• Assist with Member Receptions, Exhibit Programming, and Annual Fundraiser.
• Oversee cleaning crew communication and front desk support as needed.
• Monitor G-Suite account and museum emails and adjust settings as needed.
• Maintain inventory for office, kitchen, gallery and cleaning supplies.

Skills

Time management

Organization

Interpersonal skills

Communication

Tools

PastPerfect

Microsoft 365

Google Workspace

Security system

Phone systems

Job description

Winter Park Racquet Club, Inc. is seeking an Operations Coordinator to handle day-to-day office duties, IT operations, and cross-department collaboration to keep events and programs running smoothly.

The role covers documentation for donations, email management, vendor coordination, inventory, front desk support, and light facilities coordination. Part-time, approximately 15–18 hours weekly, on-site in Winter Park, FL.