Museum Operations & Admin Coordinator - Part-Time

Albin Polasek Museum & Sculpture Gardens; Winter Park (FL); On-site; USD 21,000 - 30,000; Part time

Job summary

The Albin Polasek Museum & Sculpture Gardens in Winter Park, FL seeks a part-time Operations Coordinator to handle administrative duties, donor communications, and daily facilities support.

You will coordinate with departments, manage PastPerfect reports, oversee IT tasks (Microsoft 365, Google Workspace), mail flow, and vendor coordination for maintenance and events. Strong time management is essential.

Qualifications

• Strong time management, organization and interpersonal skills.
• Ability to learn and maintain technology and systems used by the museum.
• Part-time position requiring 15–18 hours per week.

Responsibilities

• Maintain donation documentation and prepare acknowledgement letters; generate reports from PastPerfect.
• Set up, maintain, and troubleshoot IT operations including Microsoft 365 and Google Workspace.
• Manage mail from the mailbox and distribute as needed.
• Oversee the “operations” and “info” email accounts by responding to inquiries and forwarding emails to appropriate departments.
• Coordinate with the alarm system and vendor; manage user access as needed.
• Monitor and update museum login passwords; supervise office cell phone for 2-step verifications.
• Cover front desk, answer phones, assist gift shop and visitors.
• Coordinate with third-party vendors for facility projects, including soliciting bids and cross-department coordination.

Skills

Time management

Organization

Interpersonal skills

Tools

Microsoft 365

Google Workspace

G-Suite

Job description

The Albin Polasek Museum & Sculpture Gardens in Winter Park, FL seeks a part-time Operations Coordinator to handle administrative duties, donor communications, and daily facilities support.

You will coordinate with departments, manage PastPerfect reports, oversee IT tasks (Microsoft 365, Google Workspace), mail flow, and vendor coordination for maintenance and events. Strong time management is essential.