People & Operations Coordinator - Hybrid & Events

Norton Museum Of Art; West Palm Beach (FL); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Worksite plans & Life Insurance

401(k) retirement plan with employer-m

Paid time off and holidays

Hybrid schedule after probation

Job summary

Norton Museum of Art in West Palm Beach, FL seeks a People & Operations Coordinator to provide administrative support and coordinate operations for the People and Operations teams. You will manage COPO calendar, schedule meetings, travel, prepare agendas, minutes, and follow-up items for staff and board committees.

You will also handle communications, budgeting, event planning, and office management, supporting HR, Facilities, IT, and Security.

Qualifications

• Bachelor’s degree or equivalent experience in a related field.
• Minimum 5 years’ related work experience required.
• Proven experience as an executive assistant or in a similar administrative role.
• Proficiency in Microsoft Office Suite and scheduling tools (e.eg. Outlook).
• Strong organizational, problem solving, and time management skills.
• Experience creating, documenting, and improving administrative or operational processes.
• Excellent written and verbal communication skills.
• Ability to handle multiple priorities and meet deadlines in a fast-paced environment.
• Discretion and the ability to maintain confidentiality.

Responsibilities

• Manage and maintain COPO calendar, schedule meetings, appointments, and travel arrangements.
• Administrative support of four COPO direct reports as needed
• Prepare and edit correspondence, reports, presentations and other documents.
• Organize and coordinate meetings, including agendas, minutes, and action follow-ups for staff and board committees.
• Attend, take notes, and report on weekly Ops in Focus meetings.
• Serve as primary point of contact for internal and external stakeholders on COPO matters.
• Screen and manage calls and inquiries, ensuring timely responses and task prioritization.
• Draft and distribute correspondence on behalf of the COPO.
• Distribute all-staff correspondence.
• Assist with special projects, conduct research, and compile data for decision making.
• Oversee monthly management of People and Operations budgeted expenses and support budget goals.

Skills

Organizational skills

Time management

Written and verbal communication

Confidentiality

Initiative and problem solving

Team collaboration

Event planning

Process improvement

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office Suite

Outlook

Job description

Norton Museum of Art in West Palm Beach, FL seeks a People & Operations Coordinator to provide administrative support and coordinate operations for the People and Operations teams. You will manage COPO calendar, schedule meetings, travel, prepare agendas, minutes, and follow-up items for staff and board committees.

You will also handle communications, budgeting, event planning, and office management, supporting HR, Facilities, IT, and Security.