Part time Operations Assistant, Administrative

Dartmouth College; Lebanon (NH); On-site; USD 34,000 - 42,000; Part time

Job summary

Dartmouth College in Lebanon, NH is seeking a detail-oriented Operations Assistant (Part time) to support the Epidemiology department’s operations and culture. The role focuses on administrative coordination, communication with faculty and staff, and maintaining essential department systems.

The position offers 20 hours per week, onsite at Lebanon, NH, with a focus on organizational duties, scheduling, and coordinated workflows to ensure smooth operations.

Qualifications

• Bachelor's degree plus 1-2 year(s) of experience or equivalent combination of education and experience.
• Proven communication and interpersonal skills; ability to work independently and in a team.

Responsibilities

• Serves as the contact person and communicates with diverse internal and external stakeholders on behalf of the department.
• Prepares a wide variety of materials such as correspondence, draft letters, committee minutes and reports; proofreads for accuracy.
• Manages, plans, and coordinates the department website, news, and calendar; maintains department email and triages content.
• Maintains SharePoint files and department databases; follows records retention procedures.
• Documents processes via SOPs and supports department communications, calendars, and email.
• Contributes to diversity, inclusion, and cultural awareness in actions and communications.
• Performs other duties as assigned.

Skills

Verbal communication

Written communication

Interpersonal skills

Teamwork

Independent work

Judgment

Confidentiality

SharePoint

Microsoft Office

Zoom

Slack

Learning new applications

Education

Bachelor's degree + 1-2 years experience

Tools

SharePoint

Microsoft Office

Zoom

Slack

Job description

Part time Operations Assistant, Administrative

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 06/30/2025

Open Until Filled Yes

Position Number

Position Number 1128663

Position Title

Position Title Part time Operations Assistant, Administrative

Hiring Range Minimum

Hiring Range Minimum $24.41

Hiring Range Maximum

Hiring Range Maximum $30.52

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Part Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 20

Location of Position

Lebanon, NH Dartmouth Health

Remote Work Eligibility? Onsite only

Is this a term position?

Is this a term position? No

If yes, length of term in months.

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Epidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department’s operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication.

Description

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Bachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• Excellent verbal and written communication and interpersonal skills.
• Ability to work effectively, independently, and as a member of a team.
• Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in SharePoint, Microsoft Office, Zoom, Slack. and other computer software.
• Willingness and ability to learn additional computer applications.
• Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.

Preferred Qualifications

Dartmouth College systems experience.

Department Contact for Recruitment Inquiries

Department Contact for Recruitment Inquiries [e-mail]

Department Contact for Cover Letter and Title

Department Contact for Cover Letter and Title Department of Epidemiology

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job? Not an essential function

Special Instructions to Applicants

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

• Assist with faculty searches, promotion packages, and new appointments & renewals, visitors, and Visa’s for faculty and non-faculty academics.
• Adds new positions to DORR and sees through to posting in collaboration with GHR
• Submits PAs for new hires and terminations
• Coordinates department activities such as faculty meetings, departmental committee meetings, visitors, education seminars and events, faculty searches, interview processes, workshops, and department events.
• Assists with financial transactions including travel, purchasing for the department, and events.
• Manages department distribution lists and other key department management and communication
• Manages checklists and the new hire onboarding process for the Ops Team’s responsibilities
• Complete annual space planning survey

Percentage Of Time

Percentage Of Time 60

Description

Communication and Administrative Support

• Serves as the contact person and interacts regularly with diverse internal and external constituents and staff members and conveys information on behalf of the department to the Dean’s office; retains confidentiality and discretion.
• Prepares a wide variety of materials such as correspondence, draft letters, committee minutes and reports, handouts, and agendas; proofreads to ensure accuracy.
• Manages, plans, and coordinates the department website, news, and calendar
• Manages department email and triages content.
• Maintains SharePoint files and department databases, following records retention procedures.
• Serves as a resource for departmental communications, i.e., maintains department technology, website, calendar & email
• Documents processes via SOPs
• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Percentage Of Time

Percentage Of Time 40

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents

• Cover Letter
• Resume

Optional Documents

Dartmouth College Office of Human Resources | 7 Lebanon Street Suite 203 | Hanover, NH 03755 | Ph 603.646.3411 | [e-mail]

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