Operations Assistant

Dartmouth College

Hanover (NH)

Hybrid

USD 34,000 - 42,000

Full time

14 days+

Application generator

Don’t send a generic resume — generate a resume and cover letter tailored to this exact role.

Get past ATS filters

Job summary

Dartmouth College seeks an Operations Assistant to manage the Molecular and Systems Biology Graduate Program and support shared financial activities. You will collaborate with a small team to assist faculty, students, and instructors in a fast-paced, confidential environment.

The role offers a full-time schedule (Mon-Fri, 8:00 a.m.–5:00 p.m.) with hybrid work options and remote days up to two per week, located in Hanover, NH.

Qualifications

Associates degree plus 1–2 years of related experience.
Strong communication and interpersonal skills.
Ability to plan, prioritize, and meet deadlines.

Responsibilities

Coordinate and support the Molecular and Systems Biology Graduate Program.
Handle shared financial activities and department workflows.
Serve as liaison to graduate students and instructors.

Skills

Verbal and written communication

Team collaboration

Independent work

Problem solving

Organization and time management

Confidentiality

Education

Associates degree

Tools

Database management

Spreadsheet software

General office software

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 06/18/2025

Open Until Filled Yes

Position Number

Position Number 1129316

Position Title

Position Title Operations Assistant

Hiring Range Minimum

Hiring Range Minimum $24.42/hr.

Hiring Range Maximum

Hiring Range Maximum $30.53/hr.

Union Type

Union Type Not a Union Position

SEIU Level

SEIU Level Not an SEIU Position

FLSA Status

FLSA Status Non-Exempt

Employment Category

Employment Category Regular Full Time

Scheduled Months per Year

Scheduled Months per Year 12

Scheduled Hours per Week

Scheduled Hours per Week 40

Schedule

This is a full-time, Monday–Friday position with a standard schedule of 8:00 a.m. to 5:00 p.m. The role offers hybrid work arrangements, including the option to work remotely up to two days per week. Wednesdays are usually in-office for team meetings, and remote days—typically Tuesday and/or Thursday —can be adjusted based on department needs and individual preferences.

Location of Position

Remote Work Eligibility? Hybrid

Is this a term position?

Is this a term position? No

If yes, length of term in months. NA

Is this a grant funded position?

Is this a grant funded position? No

Position Purpose

Manage the Molecular and Systems Biology Graduate Program, complete shared financial activities, and work efficiently with team members to support the department’s academic and research goals.

Description

Join our four-person department to coordinate and provide academic and administrative support for multiple faculty members, and serve as a liaison to graduate students, instructors, and various graduate programs. We value a positive attitude, a problem-solving mindset, and strong organizational skills over direct experience; training will be provided. If you’re detail-oriented, adaptable, and eager to be part of a collaborative, student-focused environment, we want to hear from you!

Required Qualifications - Education and Yrs Exp

Required Qualifications - Education and Yrs Exp Associates plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Excellent verbal and written communication and interpersonal skills.
Ability to work effectively, independently, and as a member of a team.
Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
Flexibility and openness to change.
Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
Attention to detail and accuracy.
Ability to maintain and foster confidentiality.
Proficiency in database management, spreadsheets, and other computer software.
Willingness and ability to learn additional computer applications.
Familiarity with College accounting systems and procedures preferred.
Commitment to diversity and to serving the needs of a diverse population.

Preferred Qualifications

Financial transaction processing experience.
Three years of financial or general office experience.
Associate’s degree with a major in accounting, business administration, or the equivalent work experience.
Familiarity with College accounting systems and procedures preferred.

Department Contact for Recruitment Inquiries

Department Contact for Recruitment Inquiries 4279431144272183820_1752649751_1331_2_emailaddress@zed.zed

Department Contact Phone Number

Department Contact Phone Number 646-5243

Department Contact for Cover Letter and Title

Department Contact for Cover Letter and Title Cheryl Bush

Department Contact's Phone Number

Department Contact's Phone Number 646-5243

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function? Not an essential function

Special Instructions to Applicants

Academic Coordination

Manages the administrative functions of education programs including compliance with required reporting and tracking of activities and accomplishments.
Manages the department’s graduate level courses including: scheduling and registering courses, and management in online platforms.
Support teaching faculty in reserving appropriate rooms, ordering textbooks, preparing exams, recording grades, and provides statistics to the course directors.
Monitors security of and students’ access to graded exams.
Makes arrangements for approved disability-related accommodations for students.
Interacts with and responds by phone, email and in person to questions from teaching faculty and students.
Creates and maintains all files and tracks progress of students in graduate program.
Coordinates and supports students through graduation processes

Percentage Of Time 50

Planning and Coordination

Manages, plans, and coordinates the departmental calendar.
Coordinates and schedules a variety of activities including a departmental seminar series.
Coordinates with other offices and departments to arrange co-sponsorship of events.
Plans, coordinates, and oversees projects related to department programs.
Coordinates and arranges special events (conferences, dinners, luncheons, retreats, etc.) including organizing logistics for speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, and overseeing actual event.

Percentage Of Time 15

Financial Administration

Assist Operations Director and Research Administrators with financial administration duties which may include:
Processing reimbursements, interdepartmental invoices, and deposits for faculty, staff, and students.
Processing student payroll

Percentage Of Time 25

Customer Service/Troubleshooting

Delivers exceptional customer service, ensures responsiveness and accuracy.
Participates in customer specific training for department personnel in financial transactions.
Interacts regularly with a wide range of internal and external constituents and staff members and conveys information on behalf of the department.
Regularly handles confidential or sensitive information, exercises discretion concerning its disposition.
Interprets, applies and explains office, department, and College policies and procedures.
Communicates respectfully with a diverse community.

Percentage Of Time 5

General Office Support

In collaboration with departmental colleagues, duties may include:
Prepares a wide variety of materials such as correspondence, committee minutes and reports, handouts; proof reading to ensure accuracy.
Maintains office files and department databases, following records retention procedures.
Assist with maintenance of departmental and program websites.
Maintains office equipment and orders office supplies.
Coordinates with Geisel Facilities office on office moves and other facility related issues.
Supports the office’s mission to foster inclusiveness and diversity.
Performs other duties as assigned.

Percentage Of Time 5

-- Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

-- Performs other duties as assigned.

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- Indeed
- Inside Higher Ed
- LinkedIn’s Job Board
- RecruitMilitary
- Dartmouth’s Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
If you would like to add more information to your answer, please specify here:
(Open Ended Question)