Administrative Assistant III

Dartmouth College

Hanover (NH)

On-site

USD 29,000 - 36,000

Part time

14 days+

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Job summary

Dartmouth College in Hanover, NH, seeks a part-time coordinator to support a busy Music Department. The role coordinates office tasks, assists faculty and students, handles communications, and manages events and records with confidentiality and discretion.

The position is onsite, 20 hours per week, with a partially flexible schedule. Requires an Associates plus 2–3 years' experience and strong organizational skills.

Qualifications

Associates degree plus 2–3 years' experience or equivalent combination.
Strong organizational skills and attention to detail are essential.
Proficiency with basic office software and record-keeping.
Ability to communicate respectfully with a diverse community.
Ability to work independently and as part of a team; manage priorities.
Maintain confidentiality and security of information.

Responsibilities

General Office Support: receptionist duties, mail delivery, supplies, timesheets, and basic admin tasks.
Communication: respond to inquiries; provide information; refer to the right department.
Information Management: maintain directories, files, databases, and websites.
Event Coordination: manage department events, publicity, schedules, and logistics.
Demonstrates commitment to diversity and inclusive practices; perform other duties as assigned.

Skills

Organizational skills

Attention to detail

Basic computer skills

Diversity communication

Independent and team player

Prioritization & initiative

Confidentiality

Education

Associate's degree + 2-3 years experience

Job description

Please see Special Instructions for more details.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Position Information

Posting date 07/10/2025

Open Until Filled Yes

Position Number

0113902

Position Title

Hiring Range

Minimum $21.15

Maximum $26.44

Union Type

Not a Union Position

SEIU Level

Not an SEIU Position

FLSA Status

Non-Exempt

Employment Category

Regular Part Time

Scheduled Months per Year

Scheduled Hours per Week

Schedule

Specfic part-time schedule to be determined.

Location of Position

Hanover, NH 03755
M8 Hopkins Center

Remote Work Eligibility? Onsite only

Is this a term position?

Is this a grant funded position?

Position Purpose

To coordinate and perform a wide variety of department/office activities that will increase department/office efficiency, expedite/coordinate the work of others, and ensure the smooth operation of the department/office.

Description

Required Qualifications - Education and Yrs Exp

Associates plus 2-3 years' experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

Strong organizational skills.
Attention to detail and accuracy essential.
Proficient with basic computer software.
Able to communicate with a diverse community, with strengths in satisfying the needs of multiple constituents, with ability to interact constructively and with discretion.
Ability to work independently and as a team member.
Ability to set priorities and perform tasks to completion with initiative and accountability.
Ability to maintain confidentiality and security.

Preferred Qualifications

Department Contact for Recruitment Inquiries

4279431144272184740_1752649751_1331_2_emailaddress@zed.zed

Department Contact Phone Number

603-646-3531

Department Contact for Cover Letter and Title

Samantha D. Candon, AS Department Administrator

Department Contact's Phone Number

603-646-3531

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?

Not an essential function

Special Instructions to Applicants

Additional Instructions

This is a part-time position, but could be combined with another part-time position in Arts & Sciences to make a full-time position.

General Office Support:
* Receptionist for the front office of the Music Department and initial point-of-contact for inquiries.
* Sorts and delivers department/office mail.
* Monitors and orders department supplies.
* Process student assistant timesheets.
* Supports faculty (photocopying and scanning).

Percentage Of Time 30%

Communication:
* Responds to inquiries and provides information or refers to appropriate department or contact.
* Communicate respectfully with a diverse community.
* Maintains cognizance of working within a diverse community and enhancing diversity and acts appropriately regarding diversity in dealing with others.
* Coordinates department publicity including posting faculty news on social media platforms.

Percentage Of Time 30%

Information Management:
* Maintains department faculty/staff directories.
* Maintains department files and databases to ensure accuracy and accessibility of information.
* Maintains department website, updating and organizing in consultation with department members and on own initiative.

Percentage Of Time 20%

Event Coordination:
* Manages department-sponsored events, including Vaughan Recital Series, Masters classes, Tracy International Piano series, class visitors/performers, student recitals. Manages all publicity and advertising for events including the Dartmouth Events calendar, Listserv, Facebook, online local events and arts calendars, local newspapers. Coordinates concert and recital series to ensure optimal scheduling within Dartmouth calendar of events. Coordinates class visitor and performer logistics including guest itineraries, lodging, travel, and catering.
* Processes requests for various payments; collect special checks as needed from cashier’s office.

Percentage Of Time 20%

Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.

Performs other duties as assigned

Supplemental Questions

Required fields are indicated with an asterisk (*).

* How did you learn about this employment opportunity?
- Current Dartmouth employee (Please specify full name below)
- Word of mouth
- Mentioned on social, digital, or print media (e.g. LinkedIn feed, VOX, Valley News, listserv)
- jobs@dartmouth.edu email outreach (includes Job Alert notifications, marketing emails from Talent Acquisition)
- Recruiter (Please specify full name or event below)
- abilityJOBS
- Chronicle of Higher Education
- Glassdoor
- Handshake
- HigherEdJobs
- HigherEdMilitary
- Indeed
- Inside Higher Ed
- LinkedIn’s Job Board
- RecruitMilitary
- Dartmouth’s Job Board (searchjobs.dartmouth.edu)
- Other (Please specify below)
If you would like to add more information to your answer, please specify here:
(Open Ended Question)