Part-Time Operations Administrative Coordinator

RUA; Ankeny (IA); On-site; USD 21,000 - 30,000; Part time

Benefits offered by this job

Medical

Dental

Vision

Disability

Life

401k

Paid Time Off

Job summary

Ruan is seeking a part-time administrative and office support associate in Ankeny, IA. The role provides essential dispatch, payroll and billing data management, and customer service for drivers and staff.

You will handle phones, mail, supply inventories, and coordinate with operations to ensure timely updates across multiple software systems, while maintaining accuracy and deadlines in a fast-paced environment.

Benefits include healthcare, 401k and PTO through Ruan.

Qualifications

• High School Diploma/GED required or equivalent work experience.
• 1-2 years of clerical, transportation, payroll or related experience.
• Must have excellent computer skills and proficiency in Microsoft Office Suite and ability to become proficient in multiple systems.
• Strong ability to multi-task in a fast-paced environment and take direction from multiple operational leaders.
• Excellent written and verbal communication skills required.
• Proven ability to independently process, analyze and report data.

Responsibilities

• Provide administrative support to an operation, including answering phones, sorting mail, ordering and maintaining supply inventories and maintaining dispatch, payroll and billing information.
• Monitor and provide timely and accurate updates to various software programs for driver dispatch, maintenance and driver payroll and billing.
• Provide customer service support for drivers, maintenance staff, customers, vendors and operations support staff.
• Assist with dispatch responsibilities including setup, pre-trip load, driver documents, driver and customer communication, updating dispatch records, and post-trip documents using Ruan TMS.
• Process and audit safety items such as driver logs and driver vehicle inspection reports to ensure compliance with DOT regulations.
• Record and maintain data related to operational performance such as trips, driver pay, miles, stops, fuel, and loads.

Skills

Multi-tasking

Written and verbal communication

Data analysis

Customer service

Education

High School Diploma/GED

Tools

Microsoft Office Suite

Job description

Ruan is seeking a part-time administrative and office support associate in Ankeny, IA. The role provides essential dispatch, payroll and billing data management, and customer service for drivers and staff.

You will handle phones, mail, supply inventories, and coordinate with operations to ensure timely updates across multiple software systems, while maintaining accuracy and deadlines in a fast-paced environment.

Benefits include healthcare, 401k and PTO through Ruan.