Part-Time Office Support Specialist | Help Transform Communities

University of Illinois Urbana-Champaign; Mattoon (IL); On-site; USD 18,000 - 22,000; Part time

Job summary

University of Illinois Extension in Mattoon, IL, is seeking a part-time Office Support Assistant to provide essential clerical and program support under the County Director. The role involves answering calls, handling mail, assisting with materials and room reservations, and maintaining mailing lists, with additional fiscal and office duties as needed.

The position, 50% time with civil service status, offers a path to contribute to community education programs while working closely with unit

Qualifications

• Minimum Qualifications include a high school diploma or equivalent and 6 months of related work or college coursework as described by the conversion table.
• college coursework/experience as measured by 15 sem. hours equals 6 months.
• Strong clerical and computer skills, including MS Office, and ability to work with the public.

Responsibilities

• Open and close unit offices as primary staff.
• Answer telephone calls and assist walk-in clients.
• Gather, open, and distribute mail to staff.
• Prepare materials and assist with room reservations for programming.
• Maintain county mailing and email lists.
• Assist with program support, including volunteer needs and clerical tasks.
• Process fiscal documents, replenish postage funds, and manage donations.
• Assist with office supplies, equipment ordering, and other duties as requested.
• Support unit staff in collecting demographic information for civil rights reporting.

Skills

Office administration

Clerical skills

Microsoft Office

Customer service

Education

High school diploma or equivalent

Job description

University of Illinois Extension in Mattoon, IL, is seeking a part-time Office Support Assistant to provide essential clerical and program support under the County Director. The role involves answering calls, handling mail, assisting with materials and room reservations, and maintaining mailing lists, with additional fiscal and office duties as needed.

The position, 50% time with civil service status, offers a path to contribute to community education programs while working closely with unit